Administrative Assistant

Job Summary
The Administrative Assistant will play a key role in ensuring the smooth operation of the office by providing administrative support to staff and assisting with daily office tasks.

Front Desk/Clerical Duties

· Greet members/guests

· Answer phone calls/emails

o Assist members with services, troubleshoot issues

o Respond to after-hours voicemails

· Keep track of office supplies and replenish when needed

· Light office cleaning maintenance, keep areas clean and organized

· Manage phone system

· Maintain relationships with industry partners

· Create forms for internal use

· Assist AE with special events, projects, meetings

· Record and update processes and procedures in position manual

Membership Registration

· Register new members, collect dues and bill for services

o New member folders

· Register new members and maintain member profiles

o Supra and MARIS activation, transfers and troubleshooting

o NAR (m1.realtor/NRDS), formsRus, and Forewarn

· Request letters of good standing for board transfers

· Assist members with third party memberships, product vendors (MARIS MLS, Supra, troubleshooting

· Prepare materials for New Member Orientation and Code of Ethics training

o Coordinate snack & lunch sponsors

o Distribute Realtor certificate and pin

o Record new member COE and report to NAR via GZ

· DISA background checks for Fellow Affiliate members

GrowthZone

· CRM management

o Add new members, update contact information, track COE hours to report to NAR, add/transfer Offices

· Events

o Creating event framework, including attendee and sponsor setup, registration management

o Coordinate Events in collaboration with committees

o Attend all board events, work as needed (registration, coordinate attendees/sponsors/vendors)

· Membership

o Manage memberships, billing, start/drop/transfer services

· Website management

Marketing

· Create marketing materials for social media, newsletters, and email campaigns

· Marketing to members, affiliates, sponsors

· Marketing of leveled sponsors to membership

Constant Contact

· Add/update contact list

· Create, schedule and publish email campaigns via newsletters, important reminders/updates to members

Quickbooks

· Add and manage Store inventory, periodically compare Inventory reports to check for consistency

· Add new member payment profiles

· Create Sales Invoices and process payment for Store purchases

Realtor Store

· Manage and purchase product inventory

· Label & price products

· Program Supras as purchased

· Marketing the store

Committees

· Attend Committee meetings

· Assist with marketing for events

· Collect information from and collaborate with committee members to accomplish committee goals

· Sit on any special task force/committees as required

Job Type: Full-time

Pay: $37,000.00 - $42,000.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift

Experience:

• Real estate sales: 1 year (Preferred)

Ability to Commute:

• Arnold, MO 63010 (Required)

Ability to Relocate:

• Arnold, MO 63010: Relocate before starting work (Required)

Work Location: In person

Salary : $37,000 - $42,000