What are the responsibilities and job description for the Accounts Payable Coordinator position at Southern Glazer’s Beverage Company?
Accounts Payable Coordinator
Company Overview:
Southern Glazer’s Beverage Company of Massachusetts and Rhode Island is part of Southern Glazer’s Wine & Spirits, the world’s pre-eminent distributor of beverage alcohol, proudly a multi-generational, family-owned company with operations in 47 states plus the District of Columbia, the Caribbean, and Canada. We offer an array of careers focused on delivering a captivating and rewarding experience.
Southern Glazer’s Beverage Company of Massachusetts and Rhode Island is part of Southern Glazer’s Wine & Spirits, the world’s pre-eminent distributor of beverage alcohol, proudly a multi-generational, family-owned company with operations in 47 states plus the District of Columbia, the Caribbean, and Canada. We offer an array of careers focused on delivering a captivating and rewarding experience.
We challenge our colleagues every step of the way and provide them with tools to grow, succeed and accomplish their personal and professional goals. Together, we can deliver the highest quality service to each of our customers and put you on the career path you’ve been looking for.
Position Summary:
The Accounts Payable Coordinator processes invoices, ensures proper approvals are received, proposes payments based on due date for vendor payments, processes vendor payments and manages vendor relationships.
Daily/Position Responsibilities (Other duties may be assigned):
- Reviews invoices from managers and vendors ensuring they are properly authorized, with appropriate backup. Reviews coding or codes invoices to proper accounts based on historical trends. Ensures invoices are accurate, footed properly, and reflective of prior payments and outstanding balances. Takes advantage of credit balances to reduce cash outflows.
- Obtains statements and performs follow up procedures to reconcile vendor balance in order to ensure outstanding amounts due are accurate and consistent with vendor records. Follow up on and resolve any issues/problems with vendor and/or manager as appropriate.
- Maintains invoice approval tracking system. Tracks standard billings (e.g., utilities, certain vendors by month), follows up on missing invoices. Creates list of missing invoices for use by accounting.
- Prepares weekly payment proposal for review and receives approval by management.
- Creates vendor check runs (weekly, daily, on-demand) for distributing checks and maintaining documentation with evidence of payment.
- Creates and maintains filing system of paid and unpaid invoices, invoice denials, W9’s, and other accounts payable documentation. Maintains vendor profiles ensuring appropriate documentation of 1099 status and vendor contact information.
- Reconciles Open Item Report to the General Ledger, balancing on a monthly basis in accordance to the financial close. Ensures invoice batches are entered accurately, properly posted and reconciled to batch report.
- Acts as the primary contact for accounts payable issues/questions with vendors/external customers as well as agency staff and Managers. Maintains strong customer service orientation.
- Assist with completion of credit applications and participation in control procedures to conserve organizational assets.
Education/Experience:
- Associates Degree is required with minimum of three to five (3-5) years full scope accounts payable experience, including demonstrated exposure in managing vendor relationships or equivalent combination of education and experience.
- Up-to-date knowledge of IRS regulations relating to Form 1099 requirements.
- Experience of AP functions/activities within a distribution environment strongly preferred.
Skills/Requirements:
The ideal candidate will have a strong attention to detail, and the ability to prioritize within a multi-tasking environment. Ability to work calmly under pressure and meet tight deadlines; strong oral and written communications skills in order to effectively communicate at all levels of the organization. Must demonstrate intermediate level computer skills including AP systems, as well as, Microsoft Office (Outlook, Word, and Excel) and be able to work independently with minimal supervision. Flexibility to modify the work schedule to support month-end close and financial reporting deadlines is a must.
What We Offer:
Southern Glazer’s Beverage Company provides benefits, support programs, resources and expertise to help employees live healthier and safer lives—at work, and on the road.
Eligibility for the following benefits depends on employment status.
- Competitive compensation package
- Harvard Pilgrim Medical insurance
- Guardian Dental insurance
- VSP vision insurance
- Hyatt Legal Plans
- Generous Paid Time Off
- Paid Holidays
- Company paid Long Term Disability
- Company paid Life Insurance
- Confidential Employee Assistance Program
- Supplemental Insurance options
- Medicare Specialist for retirement planning
- 100% paid tuition for WSET and Cicerone certification programs
EEO Employer Statement:
Southern Glazer's Beverage Company, an Affirmative Action/EEO employer, prohibits discrimination and harassment of any type and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Southern Glazer’s Beverage Company provides competitive compensation based on estimated performance level consistent with the past relevant experience, knowledge, skills, abilities and education of employees.
