Office Coordinator - Information Technology Building

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Location: Carbondale, IL
Shift: Day
Time Type: Per Diem
Facility/Clinic Name: Information Technology Building

Position Summary

• Responsible for providing administrative and clerical support essential to efficient organization of assigned department(s).

Education

• High school to Associates Degree, level dependent.

Licenses and Certification

• N/A

Experience and Skills

• Technical Experience: 1 to 5 years, level dependent preferred

Role Specific Responsibilities

• Greets visitors, answers telephones, and relays messages to appropriate staff members.
• Deals discretely with sensitive, confidential information concerning professional affairs, personal performance of staff and confidential information concerning department and/or system affairs, information contained in minutes, letters and other documents.
• Establish, and revise filing system. Classify, sort and file correspondence, records, and other documents
• Coordinate & schedule all activities related to meetings, conferences, appointments, travel arrangements & maintain supervisor’s calendar.
• Prepare correspondence, memos, reports, minutes, agendas, etc. Proof all typed materials, make corrections and recommended changes. Fax, photocopy and distribute material as directed.
• Sort and distribute department mail. Open, sort, review and prioritize mail. Bring priority items to supervisor’s attention.
• Assist in preparing and maintaining department budget and participates in day-to-day fiscal decisions.
• Maintain departmental equipment and supplies. Order supplies/materials as needed within allotted budget.

Compensation (Commensurate with experience):