Senior Payroll Manager

The Office of Human Resources is pleased to announce an opening for the position of Senior Payroll Manager. This role is essential for overseeing all facets of the payroll function, ensuring the accurate and timely processing of payroll for all employees, including full-time, part-time, faculty, students, and temporary staff across multiple payroll cycles. The ideal candidate will possess strong leadership skills to effectively guide the payroll team while ensuring compliance with federal, state, and university regulations. Additionally, the Senior Payroll Manager will be responsible for implementing best practices in payroll processing. We invite qualified individuals to apply for this important role.

Key Responsibilities:

• Payroll Oversight: Develop, implement, and monitor payroll processes, forms, and reports to ensure efficient service delivery to employees, departments, and external agencies.
• Timely Payroll Processing: Ensure accurate bi-weekly and semi-monthly payrolls for approximately 6,000 employees, adhering to internal controls and compliance with tax laws, bargaining unit contracts, and university policies.
• Compliance Management: Monitor and ensure adherence to IRS regulations, FLSA, collective bargaining agreements, and state laws related to payroll.
• Tax Reporting: Oversee multi-state tax processes, including the design and implementation of accurate tax reporting and compliance systems.
• W-2 and 1095 Processing: Administer the annual W-2 and 1095 processing, ensuring timely distribution and compliance with all regulations.
• Salary Increase Administration: Manage the annual salary increase process for unrepresented employees and oversee union salary increases, ensuring accuracy and timeliness. Collaborate with IT to run query work/coding utilizing Salary Planner.
• Audit Management: Coordinate internal and external payroll audits, including communication with outside agencies and vendors.
• Collaboration: Work closely with SIUC staff, the SIU President's office, and the administrative accounting and budget office on payroll initiatives, compliance issues, and year-end reporting.
• Reporting and Analysis: Provide regular tax-related reports and general ledger postings, ensuring compliance with payroll tax law and benefit regulations.
• Process Improvement: Analyze and enhance payroll processes and procedures, implementing best practices and standardizing operations across payroll categories.
• Staff Management: Recruit, train, and supervise payroll staff, providing ongoing support and performance management.
• Unemployment Claims: Oversee unemployment claims processing and represent the university in unemployment compensation hearings.
• Leadership Interaction: Serve as the primary point of contact for senior leadership regarding payroll-related inquiries and requirements.

Salary is commensurate with experience. Generally, the starting salary will not exceed the midpoint.

This position will be open until filled. 

Minimum Acceptable Qualifications:

1. Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration, Finance, or a field closely related to the position

2. Five (5) years of experience in roles with documented progressive responsibilities in payroll.

3. Must have experience managing and developing several employees at different education and experience levels.

Position is responsible to ensure internal controls are in place and in compliance. Incumbent must have sufficient knowledge and experience with all federal and state labor and payroll laws including immigration laws, FMLA, and IRS Code. Incumbent must be able to understand the Banner HR system, Argos, eprint, and the relational database effects of a shared enterprise system. Must have full understanding of accounting practices and procedures and understand state fund accounting and position control budgeting. Incumbent needs to understand, interpret and communicate applicable all state statutes, agency rules and accounting practices.

Civil Service Information: Civil Service Application - FAQs

Application Instructions: How to Apply - Step by Step (Download PDF reader)

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver’s License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Classification: State Universities Civil Service System Classification Number: 3266 – SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx. 

Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification. (Download PDF reader) 

Pre-Employment Screening: External candidates receiving a job offer must undergo pre-employment screening, including a criminal background check. For safety sensitive positions, a drug screen will also be required. 

Work Authorization Information: This position does not offer work authorization sponsorship. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status. F-1 and J-1 visa holders must be enrolled full-time and can only apply for temporary part-time roles working 20 hours or less per week during spring and fall semesters, such as student worker positions, assistantships, and civil service extra help roles. SIUE is a state university, and it's important to highlight that benefits from state-sponsored plans may not be accessible to individuals on F1 or J1 visas. 

Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: careerinfo@siue.edu

Statement of Diversity: SIUE is an Equal Opportunity Employer committed to an inclusive and diverse workforce. We firmly believe in providing equal access and opportunity to individuals across all job titles. We will not discriminate against any person on the basis of race, national origin, ethnicity, color, religion, disability, age, marital status, sex, sexual orientation or veteran’s status. 

SIUE cultivates an atmosphere of inclusivity, respect, and warmth that fosters learning and collaboration. Each member of our university community bears the responsibility of actively contributing to this enriching campus environment. We encourage individuals who are dedicated to upholding these values to apply. 

To learn more about SIUE's Mission and statement on diversity, please visit:https://www.siue.edu/about/mission-goals-plans/index.shtml. 

We value your interest and look forward to reviewing your application. For questions or more information, please email careerinfo@siue.edu.