IT Tech Associate II-Project Manager III

Salary : $57,480.00 Annually

Location : On Campus

Job Type : Civil Service

Job Number : 202500086

Department : Information Technology-SIUC

Opening Date : 01 / 30 / 2025

Closing Date : 2 / 13 / 2025 11 : 59 PM Central

FLSA : : Variable

Security / Safety Sensitive : : Security sensitive (subject to pre-employment criminal background investigation)

FTE : 1.0

Description

Final salary offered will be commensurate with qualifications and experience while considering internal equity and budget constraints.

The IT Technical Associate III - Project Manager III, will help ensure the continued support and success of various projects across the Office of Information Technology (OIT) units and divisions. This project manager will provider project oversight and leadership for important and critical initiatives. They have the responsibility of managing workers and resources, specific to the management and controlling of projects, typically within the OIT. As university needs dictate, and as assigned by the OIT, this position may also manage and control projects in other University areas or divisions.

This person interacts closely with university staff and executives in completing the required expectations and deliverables. Communications may occur via email, telephone, video conferencing, Microsoft Teams, Zoom, and / or in-person meetings. They must display excellent communication skills, always including a positive attitude and a high level of professionalism in action and appearance. The incumbent is required to be a productive, team-oriented participant in all project efforts, demonstrated through leading and mentoring others, as well as delivering project success.

This position is required to obtain and maintain a PMP certification through continuing education and earning Professional Development Units (PDU) within Project Management Institute guidelines. Position may also require occasional travel for training, conferences, and projects.

This position reports to the Associate Director of Project Management, who reports to the Chief Information Officer (CIO).

Examples of Duties

• Manages small to medium project teams from the University, OIT, and / or vendor organizations.
• Ensures that all projects be delivered on time, within scope and within budget.
• Prepare project plan; addressing scope, cost, quality, schedules, human resources, risk, communications, testing, change management, and procurement.
• Plan, execute, monitor, control, and close projects in accordance with PMBOK standards, industry best practices, and University policies and procedures, which include :
• Prepare and submit changes to budget, time to completion, and scope for approvals.
• Monitor project schedules, mitigate risks to schedule, and update, as necessary.
• Review and endorse project team members' time reports; coordinate and verify time submissions with functional managers as needed.
• Identify, monitor, and mitigate risks throughout the lifecycle of the project.
• Monitor quality of the deliverables and advise functional managers of defects.
• In accordance with the communication plan, prepare and submit project status reports.
• Plan, organize, schedule, and execute training as necessary within the project scope.
• Prepare and submit project closure documents for review and approval, including actual costs for later comparison with the original charter / planned estimates.
• Collect and compile project lessons learned for later review, search, and retrieval.
• Communicate with functional officers, departments and units, functional and technical staffs, external agencies, and consultants regarding project requirements, design, priorities, and implementation.
• Research, advise, and recommend various Project Management protocols, tools, and process improvements for the PMO, Office of Information Technology (OIT) and the University.
• Assists with the management of the CIO Project Portfolio, including;
• Gather and document project statuses by communicating with OIT and PMO project managers.
• Preparing project agendas and minutes for the CIO's priority projects.
• Gathers and reports weekly effort reporting from within the PMO and key project managers for the CIO's priority projects.
• Serve as a dedicated project manager, coordinator, and liaison to an assigned OIT unit(s).
• Provides user support to project managers utilizing the PMO tools and methods, demonstrating strong customer service, problem solving, and attention-to-detail in manual and automated methods.
• Demonstrates a growing knowledge of Project Management terms, concepts, and applications within the scope of his / her responsibilities.
• Plan, organize, schedule, and execute training as necessary within project scope or for other OIT initiatives.
• Conduct presentations of PMO tools and methods to OIT and University staff, faculty, executives, or students.
• Other OIT and PMO duties as assigned.

Qualifications

College course work in Information Systems and Technologies (IST), Computer Science (CS), Management, Business, Project Management, or a closely related discipline, as measured by the following conversion table or its proportional equivalent :

30 semester hours equals one (1) year (12 months)

Project Manager

CAPM or PMP

Supplemental Information

Illinois Residency Requirement : Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Tips for Completing a Civil Service Application :

1. To be eligible for the role, ensure that your application includes a complete and detailed employment history that highlights your relevant full-time and part-time work experience, including start and end dates of employment.

2. Relevant part-time work experience will count towards the qualifications for this position and will be converted to full-time equivalence to calculate the total length of experience.

3. Upload all official transcripts to meet the educational requirements. If the job description specifies a minimum number of college hours, transcripts are mandatory for the successful processing of your application.

4. Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application, unless the same proof has already been submitted in a previous application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214 / DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves).

5. After the position has closed, your application and supporting materials will be reviewed to determine if you meet the minimum qualifications, including any specialty factors associated with this position. Those who qualify will move forward for Civil Service Examination / Testing.

6. Please monitor your e-mail for further information regarding your application. Emails will be generated from info@schooljobs.com.

7. For more information on Civil Service classifications, please visit the SUCSS web site at sucss.illinois.gov

About Civil Service Examination / Testing : The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of application materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, your application will move forward for examination / testing in which you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. This score will be emailed to the email address noted on your application. After the application deadline, the names within the top three scores will be referred to the department for interview.

Sponsorship for Work Authorization is not available. For more information visit

SIU Carbondale, member of the SIU System, is an anti-racist community that opposes racism, discrimination and inequity in any form, and embraces diversity, inclusion, equity, and justice for all people.

SIU Carbondale is an Affirmative Action / Equal Opportunity Employer of individuals with disabilities and protected veterans that strives to enhance its ability to develop a diverse faculty and staff and to increase its potential to serve a diverse student population. All applications are welcomed and encouraged and will receive consideration.

University employees may be eligible for a variety of State of Illinois benefits. These benefits are administered through the Illinois Department of Central Management Service (CMS). These benefits include : Health Insurance plans (HMOs, OAPs, QCHP and CDHP), Dental Insurance, Vision Plan, Life Insurance, Accidental Death & Dismemberment (AD&D), Supplemental Long Term Disability (LTD), Flex Spending Accounts, MCAP and DCAP, and 457(b) Deferred Compensation Plan.

Eligible employees are required to participate in the State Universities Retirement System (SURS). SURS is the retirement administrator for employees in public higher education in the State of Illinois.

Other benefits available to eligible employees include : Generous paid time-off, 403(b) Supplemental Retirement Plans, Employee Assistance Program and a Tuition Waiver Program.

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Salary : $57,480