Office and Closing Coordinator

Why Southern Land?

Our full-service company is comprised of planning, architecture, design, construction, marketing, and resident experience professionalsall in-house and working together every day to envision and create uniquely beautiful places.

Position Summary

Southern Land Company, a national real estate development and construction firm is seeking a full-time Office and Closing Coordinator to join our dynamic team at our Westhaven Community in Franklin, TN.

The Office and Closing Coordinator involves various duties involving the overall organization and image of Southern Land Company and the Westhaven Realty Office. This will be a very fluid position with a wide variety of tasks, responsibilities, and deadlines. Primary functions of this important support role include coordination of all contract and closing documents, record and file maintenance, telephone reception, greeting and providing overview of Westhaven and providing administrative functions to the sales team.

Primary Responsibilities

Contracts

• Maintains all contract files and filing system, both digitally and hard copies.
• Communicates and distributes copies of all docs to buyers, agents, agent assistants, title companies and lenders.
• Ensure builder receives all deposits (whether by check or wire transfer).
• Assist agents in preparing change orders and contracts if necessary.
• Sends new info to all new homebuyers under contract (utilities contact info, HOA info, etc.).
• Monitor all items that come in after the initial contract such as change orders, checks for change orders, certificates of occupancy, soil treatment certificate, amendments or addenda. Ensure all documents are provided to necessary parties.
• Prepare amendments and/or addenda as needed per builder request.
• For all SLC Homes contracts, coordinate with superintendent regarding revised closing dates, preferred home inspection dates, coordinate inspection liability release forms for signatures, etc.
• Coordinate dates/times with builders and appraisers for all appraisal inspections.

Office Management

• Manage day-to-day operations of the sales office.
  • Routine maintenance issues of the sales office.
  • Track inventory and ordering supplies for all office needs.
  • Coordinate upkeep of office to provide a neat work atmosphere.

Sales and Traffic Reporting

• Greet and register all guests.
• Provide general information and community overview of Westhaven as needed.
• Prepare marketing hand-outs and brochures as homes are released.
• Responsible for generating weekly sales and traffic reports for the corporate office.

Knowledge, Skills, and Abilities

• Attention to detail is paramount.
• Excellent written and verbal communication skills.
• Strong working knowledge of Microsoft Office 365 and SharePoint.
• Ability to navigate rapidly changing priorities in a fast-paced environment.
• Strong interpersonal skills and ability to deal professionally with clients, and co-workers.
• Ability to keep sensitive information highly confidential.
• Excellent organizational and time management skills.
• Excellent organizational and time management skills, ability to take initiative and use good judgment.
• Ability to work independently and collaboratively, prioritize work and ask for further clarification when necessary.
• Can work under pressure with tight time constraints, as well as the ability to deal with frequent interruptions, unresolved situations, frequent change, delays, or unexpected events.

Required Education and Experience

• Minimum 3-5 years of work experience in residential real estate closings preferred.
• High school diploma or equivalent

Company Overview

Southern Land Company believes that community is the heart of every successful development project. With that as our starting point, we create residential developments around the country that provide a generous, comfortable lifestyle to those that call them home. In support of our single family and multifamily projects, we also undertake key retail, office, and recreation developments to craft convenient, complete communities. We believe in big ideas and paying attention to every detail required to realize them.

We Have

• A strong brand recognized for quality, performance, and artistry
• Guiding principles of creativity and innovation
• An open mind for new ideas and creative methods
• A strong compensation and benefits package, including health, vision, dental, 401k with a strong match and more!

Southern Land Company is an Equal Opportunity Employer (EOE) and we seek to create an inclusive work place that embraces diverse backgrounds, life experiences and perspectives. Southern Land Company offers a competitive benefits package, including 401k and paid time off. Southern Land Company is a Drug Free Workplace. For more information, please visit our website at www.southernland.com.

The above information is only an illustration of the general nature and level of work performed by the employee within this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the Company and employee and is subject to change by the Company as the needs of the Company and requirements of the job change.