Tax Manager

GET TO KNOW SOUTHERN:

Southern Management is the largest privately owned property management company in the Mid-Atlantic region. We own and manage apartment communities, hotels, mixed-use and commercial properties, but our business is people. We empower our team members to do the right things, in the right ways, for the right reasons. Be part of something worthwhile. Be part of the Southern Difference. Join our team!

WHAT WE ARE LOOKING FOR:

The Tax Manager plays a critical role in overseeing and managing the tax compliance and accounting functions within our organization. This position requires a detail-oriented professional who is adept at collaborating with external CPA firms, managing tax-related communications, and ensuring compliance with federal, state, and local regulations. The ideal candidate also has a strong understanding of financial projections, capital projects, and investor distributions.

WHAT WE EXPECT FROM YOU:

Tax Coordination and Compliance:

• Review and coordinate the delivery of tax returns prepared by external CPA firm, including payments and quarterly estimated tax payments.
• Respond to notifications from tax agencies.
• Develop and recommend internal policies and procedures for income tax compliance, including documentation, filings, and estimated payments .
• Review tax implications related to capital projects, redevelopment, refinancing, and other significant ventures.
• Work with the Accounting team and external CPA firm to prepare and review schedules for year-end tax return preparation.
• Review capitalizes vs. expense accounting treatment proposed by external CPA firm for repair and maintenance expenses.
• Review cost segregation reports and other tax information from external CPA firm.

Tax Documentation and Reporting:

• Complete and file annual Form 720 Quarterly Federal Excise Tax Return and manage excise tax payments.
• File W-9 forms and EIN requests as required.
• Prepare taxable fringe benefits information for annual W-2 reporting.

Fixed Asset and Miscellaneous Tax Management:

• Maintain the fixed asset schedule, ensuring proper classification, disposals, and transfers. Coordinate with external CPA firm for additional guidance on depreciation.
• Prepare personal property tax returns and monitor subsequent taxes assessed by multiple jurisdictions for personal property.

Other Filings/Reporting:

• Prepare political contribution reports.
• Coordinate with HR on 401(k) contributions, annual audits, and Form 5500.
• Complete Census reporting.

Investor and Distribution Procedures:

• Assist with investor quarterly distributions and special distributions as required.
• Review external CPA firm recommendations for non-resident taxes withheld.
• Correspond with investors regarding non-resident tax obligations.
• Reconcile A/R Partners accounts to general ledger on a quarterly basis.

Family Office Support:

• Assist the Family Office with workpaper and tax return reviews, input of accounting transactions, and other related tasks.
• Stay abreast of industry trends.
• Perform other duties as assigned by CFO or CEO.

JOB KNOWLEDGE & SKILLS:

• Ability to work independently and as part of a team.
• Flexibility to adapt to changing priorities and deadlines.
• High level of integrity and confidentiality.
• Proven experience working with independent CPA firms and managing tax-related communications.
• In-depth knowledge of federal, state, and local tax regulations and compliance requirements.
• Strong analytical skills and attention to detail.
• Proficiency in accounting software and Microsoft Office Suite.
• Excellent organizational and time management skills, with the ability to handle multiple priorities.
• Strong communication skills, both written and verbal.

QUALIFICATIONS:

• Bachelor’s degree in accounting, Finance, or a related field; CPA designation preferred.
• Minimum of 7 years of experience in tax and accounting roles, with a strong focus on tax compliance and financial management.