Invoicing & Administrative Support Associate

We are seeking an Invoicing & Administrative Support Associate to become an integral part of our team!

Duties & Responsibilities:

• Reviews all invoices for appropriate documentation and approval prior to processing
• Process invoices into computer system
• Apply customer payments
• Research and solve payment discrepancies
• Process customer shipments through computer system
• Review all paperwork to ensure accuracy
• Performs data entry
• Performs filing, copying, and answering phones
• Communicate with co-workers, supervisor, management, customers, vendors and others in a courteous and professional manner
• Conform with and abide by all regulations, policies, work procedures and instructions
• Performs other duties as assigned

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

• Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events
• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
• Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently
• Problem solving—the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully
• Quality control—the individual demonstrates accuracy, thoroughness and pays excellent attention to detail, monitors own work to ensure quality and applies feedback to improve performance
• Quantity—meets productivity standards and completes work in a timely manner.
• Safety and security—the individual observes safety and security procedures and uses equipment and materials properly

Education and Experience:

• U.S. Citizen or U.S. Permanent Resident required
• High School Diploma or equivalent
• Strong verbal and written English skills
• Follow verbal and written instructions
• Good math skills
• Prefer 3 years’ experience in a similar position
• Appropriate attire is business dress with no visible tattoos