ACADEMY Summer Camp - POOLED Positions

POSITION SUMMARY:

Pooled Recruitment: By applying to this pool, applicants are not applying for a specific position. By applying, qualified applicants will be considered for Temporary Summer Camp appointments that may become available at Southern Oregon University on an as-needed, part-time, and limited-duration basis.

Applications will be kept on file and qualified applicants contacted by the respective hiring department for an interview. Applicants may withdraw their application from the pool at any time. This pool may be refreshed annually and interested applicants must reapply for continued consideration.

For inquiries and additional information, please contact Human Resource Services via email at hrs@sou.edu or call 541-552-8553.
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Job Family Group: Administrative and Professional
Division/Department: Outreach and Engagement
Compensation Range (varies by position): $14.70 - $40.00 per hour depending upon roles and responsibilities
FLSA Status: Non-Exempt
Appointment Basis: Temporary/Short-Term
Time Type: Part-time
Benefits Eligible: No
Renewable/Non-renewable/Grants/Limited Duration: Non-renewable/Limited Duration
These are short-term (one to two week) assignments during the summer
This position must possess and maintain a current, valid Driver License: A license may be required depending upon the assignment
This position is designated as a critical, security-sensitive or safety-sensitive position; therefore, the incumbent must successfully complete a Criminal Background Check: Yes
Lead Work/Supervisory Responsibilities: Potentially, depending upon the assignment
Remote Work Type: On-campus
Visa Sponsorship: This employer will not sponsor applicants for visas.

SPECIAL INSTRUCTIONS TO APPLICANT:

• Each applicant is required to provide (as attachments to the online application) the following supplemental documents: (1) a letter providing some detail of the applicant’s qualifications and interest in the position; and (2) current resume/CV. - PLEASE NOTE - during the application process, you will be prompted to attach these documents in the area titled "Resume." Please either combine ALL documents into ONE attachment, OR upload each item separately in this section. Failure to upload ALL of the required documents may disqualify application from consideration.
• For inquiries and additional information, please contact Human Resource Services via email at hrs@sou.edu or by phone at (541)552-8553.

POSITION DESCRIPTION:

Academy positions will vary. Position summaries are as follows:

ACADEMY HEAD RESIDENT
Head resident must be enthusiastic, enjoy working with youth, have leadership abilities and a strong sense of how to work as a team member. This position requires time management and organization skills, and the ability to prioritize and problem-solve in a fast-paced and rapidly changing environment. The Head Resident must model responsible behavior including punctuality, appropriate attire, focus on the task at hand, and diffusion of drama. People skills, ability to oversee college students and a strong work ethic are core components of this position.

MIMIMUM QUALIFICATIONS:

• Experience working with middle and high school students.
• Experience leading teams using effective communication skills.
• Excellent organizational and time management skills with the ability to set own priorities and coordinate multiple assignments with fluctuating and time sensitiveness deadline.
• Ability to proactively assess camp operations and anticipate potential needs.
• Head Residents should have completed at least two years of college and should be currently pursuing or have attained a college degree.
• Head residents must have at least one year of previous experience as an ACADEMY Senior Counselor.

PREFERRED QUALIFICATIONS:

• Basic First Aid training
• CPR training

DUTIES:

• Be aware of and in compliance with SOUYP policies and procedures.
• Assist with promotion of Senior Counselor positions.
• Attend staff training and have proper understanding of and be able to relay to Senior Counselors information regarding: Program logistics (e.g. calendars, schedules, transitions between activities, activity setup and planning). Check-in and check-out procedures. Communicating program needs for supplies and materials.
• Attend all staff meetings.
• Coordinate and equitably divide Head Resident duties between both Head Residents.
• Supervise counseling staff and act as role model and mentor for Senior Counselors.
• Check in with Senior Counselors and Junior Counselors daily.
• Assist Senior Counselors to anticipate and address potential problems; Help counselors support students with additional needs.
• Facilitate strong and positive relationships between the Senior Counselors and their assigned Junior Counselors.
• Communicate with administrative staff about program logistics, material and supply needs, and concerns about students.
• ANTICIPATE program needs and prepare accordingly to ensure that program runs smoothly and efficiently.
• Ensure that facilities are kept clean and organized with particular care for the cleanliness of the nursing station, and ACADEMY offices and storage spaces.
• Assist SOUYP staff in maintaining accurate records and completing incident reports and updating medical treatment records.
• Communicate with SOU Housing resident and SOUYP administrative staff about any problems pertaining to the dorms.
• Attend and help facilitate workshops.
• Assist administrative staff in office.
• Communicate all incidents promptly to Director. Understand the chain of command.
• Communicate with staff nurse when necessary.
• Administer first aid when necessary.
• Act as overnight on-call point person for Senior Counselors in dealing with evening problems (homesickness, illness etc.).
• Make sure lights are out on time.
• Chaperone evening events.
• Help with recreation.
• Head Residents are expected to be on call at all times for the duration of the program.

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ACADEMY SENIOR COUNSELORS:
Senior Counselors must be enthusiastic, high-energy, responsible, mature, and emotionally stable individuals who enjoy working with youth. Candidates should have leadership abilities and a strong sense of how to work as a team member. The Senior Counselor should be an outstanding role model for participants. Counselors must model responsible behavior including punctuality, appropriate attire and good personal hygiene, positive attitude, compassion, wise decision-making, and intellectual curiosity. Senior Counselors should establish good relationships with students by initiating conversations and activities, conducting living group meetings, and ensuring that all students feel included and welcomed.

Each Senior Counselor will be assigned to supervise 8-12 students during those times when students are not involved in classes. The time commitment for the job is considerable. Students will range in age from 9-13 years; depending on the student there may be a need for high level supervision. Senior Counselors are an integral part of the supervision required. Counselors must have the self-discipline to manage sufficient rest needed for maintaining a high level of enthusiasm and supervisory responsibility during a rigorous daily/week schedule.

MINIMUM QUALIFICATIONS:

• Excellent organizational and time management skills with the ability to work within an ever-changing work environment.
• Excellent communication skills and the ability to effectively communicate information in a clear and understandable manner both verbally and in writing.
• Ability to always put a positive face forward no matter the circumstances, and ability to function in a calm, efficient, and supportive manner especially in crisis situations.
• Senior Counselors must be at least 18 years old.
• Counselors must be enrolled in a college or university and have completed their freshman year.

PREFERRED:

• Basic First Aid training
• CPR training
• Life Guard training

DUTIES:

• Aware of and in compliance with SOUYP policies and procedures.
• Attend staff training and have proper understanding of: Emergency procedures. Program logistics (e.g. calendars, schedules, transitions between activities, activity setup and planning). Check-in and check-out procedures. Distributing mail. Communicating program needs for supplies and materials.
• Attend all staff meetings.
• Assist at registration and check-out.
• Be directly responsible for the 8-12 students assigned to Senior Counselor.
• Articulate and enforce program rules and expectations to students.
• Make sure lights are out on time.
• Participate in and help with recreational activities and evening programs.
• Chaperone evening events.
• Be available to students for counseling, problem solving, etc. Communicate with Head Residents when appropriate about student needs.
• Anticipate and address potential problems that may arise within Living Groups or with individual students.
• Communicate with Head Residents and administrative staff about material and supply needs and concerns about students.
• ANTICIPATE program needs and prepare accordingly to ensure that program runs smoothly and efficiently.
• Assist with keeping facilities clean and organized with particular care for the cleanliness of the nursing station, camp offices and storage spaces.
• Communicate with Head Residents and SOUYP administrative staff about any problems pertaining to the dorms.
• Distribute and collect student evaluation forms.

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ACADEMY INSTRUCTOR:
ACADEMY Instructors will develop and implement an engaging and enriching class curriculum for a class of students of a specified age for four consecutive days in one week. These classes are designed to be educational and enjoyable, to engage students in critical thinking, and to inspire students to envision themselves as future college students. ACADEMY instructors agree to cultivate a safe and supportive environment for students with clearly communicated expectations for safety, respect, and responsibility.

MINIMUM QUALIFICATIONS:

• Passion for teaching young students.
• 1 years of experience with the subject matter.
• In the last year of Undergraduate OR 20 years old.
• Ability to create age-appropriate engaging curriculum for 4-5 days of no more than 90 minutes of class time.

PREFERRED QUALIFICATIONS:

• A college graduate.
• 1 years of teaching professionally in a classroom setting.
• Background of teaching students who experience physical or mental disabilities.

DUTIES:

• Create age-appropriate curriculum that fits within the class time limitations, and encourages critical thinking and Project Based Learning.
• Prepare the classroom and supplies before the beginning of class
• Arrive 15 minutes before the beginning of class and remain until students until all students are safely en route to their next activity, or are under the supervision of the on-site facilitator.
• Provide a climate that is conducive to learning and that respects the rights of all persons without discrimination.
• Complete daily attendance records, and report missing or late students and any student illness or injury (even minor).
• Be responsible for behavior management inside the class, and uphold camp policies, including internet use policies and safety guidelines, the prohibition of personal electronic devices while in class, and guests of any kind in the classroom without prior approval from the program coordinator.
• Maintain communication with the program coordinator.
• Provide the program coordinator with detailed day-by-day lesson plans for the four-day-long course.
• Provide a materials list to their program coordinator.
• Supervise the use of SOU spaces and equipment, and limit their class to pre-approved spaces and equipment in concordance with pre-arranged permissions. Report any damage to spaces or equipment to the program coordinator.
• Instructors will be advised if accommodations for special needs or severe allergies have been requested, and will be expected to communicate any circumstance that might interfere with enacting those accommodations to the program coordinator. Instructors suspecting a student of having undisclosed needs (physical, mental, behavioral, or other) should report those needs to the program coordinator immediately.
• Report unsafe conditions, equipment, or situations to the program coordinator immediately.
• Be present in the classroom for the entirety of the class, or arrange for temporary coverage in the event that the instructor needs to exit the classroom.
• Respond to all emails and communications regarding this position in a consistently timely manner.
• Regularly check your email for important communications.
• Participate in the required Instructor Orientation.

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Skills, Knowledge, and Abilities (All ACADEMY positions):

• Excellent communication skills; ability to effectively communicate information in a clear and understandable manner.
• Ability to work with a high level of productivity and accuracy/attention to detail.
• Excellent organizational and time management skills.
• Ability to initiate, establish, and foster communication and teamwork between students by maintaining a positive, cooperative, productive atmosphere and creating community-oriented relationships within a diverse population and with those from various cultural backgrounds.
• Working knowledge, or ability to quickly learn, university infrastructure, policies and procedures.

PHYSICAL DEMANDS (all ACADEMY positions)

• Must be able to lift up to 30 pounds, and sit or stand for an hour at a time.
• Able to pull a wagon full of classroom or workshop supplies.

SPECIAL CONDITIONS (all ACADEMY positions)

• These positions are designated as a critical, security-sensitive or safety-sensitive positions and therefore, requires the successful completion of a Criminal Background Check and adherence to confidentiality agreements.
• Persons employed in these positions are considered “mandated reporters” under the Oregon Revised Statutes and are required to comply with the requirements set forth by the Oregon Department of Human Services.
• All staff are required to attend staff trainings prior to the start of camp. Staff training, orientation sessions, and work parties are an important part of preparing for camp. Summer Camp staff will be notified of specific times and locations of trainings after acceptance.
• This position classification has been defined as non-exempt and is subject to the overtime provisions of the Fair Labor Standards Act (FLSA).

For Head Resident and Summer Camp positions only:

• This is a short-term position requiring employees to be available around the clock to support camper and fellow staff needs throughout the 6-7 days of camp.
• Staff are required to reside in on-campus dormitories for the duration of camp and sleep in their assigned rooms each night.
• Senior Counselors are expected to take all meals with their campers.

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SOU is an equal access AA/EOE committed to achieving a diverse and inclusive workforce

In compliance with the Americans with Disabilities Act (ADA), Southern Oregon University will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application, interviewing, and selection process. You are not required to note the presence of a disability on this application. If, however, you require a reasonable accommodation in the application and/or interview process due to disability, requests must be made in a timely manner to Human Resources.

Diversity Statement:
Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community.

SOU Land Acknowledgement
We want to take this moment to acknowledge that Southern Oregon University is located within the ancestral homelands of the Shasta, Takelma, and Latgawa peoples who lived here since time immemorial. These Tribes were displaced during rapid Euro-American colonization, the Gold Rush, and armed conflict between 1851 and 1856. In the 1850s, the discovery of gold and settlement brought thousands of Euro-Americans to their lands, leading to warfare, epidemics, starvation, and villages being burned. In 1853 the first of several treaties were signed, confederating these Tribes and others together – who would then be referred to as the Rogue River Tribe. These treaties ceded most of their homelands to the United States, and in return, they were guaranteed a permanent homeland reserved for them. At the end of the Rogue River Wars in 1856, these Tribes and many other Tribes from western Oregon were removed to the Siletz Reservation and the Grand Ronde Reservation. Today, the Confederated Tribes of Grand Ronde Community of Oregon (https://www.grandronde.org) and the Confederated Tribes of Siletz Indians (https://www.ctsi.nsn.us/) are living descendants of the Takelma, Shasta, and Latgawa peoples of this area. We encourage YOU to learn about the land you reside on and to join us in advocating for the inherent sovereignty of Indigenous people.

Notice to Prospective Employees
Section 485 of the Higher Education Act, and The Federal Crime Awareness and Campus Security Act of 1990 (now referred to as the “Clery Act”), require that prospective employees be notified of the availability of SOU’s Annual Security and Fire Safety Report. The report provides the annual statistics and campus policies for the reporting of and responding to campus crimes and fires; access to campus facilities; conduct code and campus policies on the use, possession, and sale of drugs/alcohol; and educational/information programs to inform the campus community about campus security procedures and crime prevention.

An electronic copy of the Annual Security Report (ASR) can be accessed at the following link: https://cps.sou.edu/clery-act-annual-security-report/.  A physical copy of the ASR is available at no charge upon request. To request a copy, please visit the Office of the General Counsel located in Churchill Hall, 1250 Siskiyou Boulevard, Ashland, Oregon 97520.  For more information, call 541-552-7095, or email clerycoordinator@sou.edu.

Salary : $15 - $40