What are the responsibilities and job description for the Admin Assistant to Dean of Academics/Registrar position at Southern Prep Academy?
Overview
Southern Preparatory Academy is seeking a mission-aligned, detail-oriented Administrative Assistant to the Dean of Academics and Registrar. This role is vital to supporting the Academy’s strategic focus on academic excellence, operational efficiency, and the delivery of transformative, whole-person education.
This position serves as a critical liaison between academic administration, faculty, students, and families—ensuring smooth day-to-day academic operations and contributing to the ongoing growth of the Academy’s honors, AP, and STEM-based programming.
Key Responsibilities
Academic Administrative Support
- Provide daily administrative and scheduling support to the Dean of Academics.
- Assist with communication and coordination between faculty, parents, students, and outside partners.
- Manage the preparation of academic documents, reports, and internal communications.
- Support implementation of new academic initiatives tied to the school’s Strategic Plan (including expanded STEM and Polytechnic programs).
Registrar Functions
- Maintain accurate student academic records, including report cards, transcripts, schedules, and course histories.
- Coordinate transcript requests and ensure compliance with privacy and accreditation standards.
- Assist with scheduling and registration for courses and academic programs.
- Manage data entry in student information systems (FACTS SIS).
Office & Records Management
- Maintain academic filing systems (digital and hard copy) with confidentiality and accuracy.
- Organize academic meetings, events, and professional development days.
- Track key academic dates and ensure timely communication of academic calendars and deadlines.
- Support faculty onboarding with academic systems and documentation.
Support for Strategic Academic Vision
- Assist in the coordination of new program launches, such as STEM electives, Polytechnic courses, and summer academic offerings.
- Prepare documents, spreadsheets, and promotional materials that align with the Academy’s mission and vision.
- Ensure administrative consistency with the Academy’s focus on excellence, innovation, and whole-person development.
Qualifications
Required:
- High school diploma or equivalent; associate’s or bachelor’s degree preferred
- Experience in an educational or office administration role
- Strong written and verbal communication skills
- Proficiency in Microsoft Office Suite, Google Workspace, and database management systems
- Exceptional attention to detail, organization, and time management
- Ability to manage sensitive information with discretion and professionalism
- A mission-aligned approach to supporting young men in a disciplined, values-based academic environment
Preferred:
- Experience with student information systems (e.g. FACTS, etc.)
- Prior experience in a school registrar or academic support role
Job Types: Full-time, Contract
Pay: $30,000.00 - $40,000.00 per year
Schedule:
- 8 hour shift
- After school
- Monday to Friday
- Weekends as needed
Ability to Commute:
- Camp Hill, AL 36850 (Preferred)
Ability to Relocate:
- Camp Hill, AL 36850: Relocate before starting work (Preferred)
Work Location: In person
Salary : $30,000 - $40,000
