Accounts Payable Specialist

An Accounts Payable Specialist will provide financial, administrative and clerical support to the organization. Their role is to complete payments and control expenses by receiving payments, plus processing, verifying and reconciling invoices. Accounts Payable Clerk performs a variety of tasks within the accounting department necessary to record and communicate financial transactions for the company. Tasks include but are not limited to correct, process and reconcile a wide variety of accounting documents such as invoices, departmental billings, employee reimbursements, cash receipts, vendor statements, and journal vouchers; review and code financial information; prepare and process documents to disburse funds, make deposits and prepare reports; compile and review information for accuracy; and maintain records. Work is performed by applying knowledge of accounting terminology and using spreadsheets and/or automated accounting systems

Key Duties:

• Accounts Payable for Appraisal Invoices – data entry of invoices, maintain vendor relationships and records, reconcile vendor statements, cut and mail appraisal checks
• Appraisals Payable/Appraisal Fee account reconciliation
• Scanning of all Accounts Payable (appraisal and operating invoices)
• Goodbye Letters – produce and mail to borrowers as loan is sold
• Past Due Notices and Collections – including coordination with outside agency
• First Payment Receivable – reconcile account, request checks as needed
• Basic and Additional Loan Import – information on borrower/loan into accounting software
• Daily Trade Confirmations – emails/confirmations with MIAC
• Advances/Paydowns – import transactions into accounting software
• Investor Checks – forward payments received to end investors as necessary
• Back-Up for Loan Accounting Specialist
• Verifies amounts and codes on various forms for accuracy.
• Verifies statement items and totals with department records.
• Reconciles simple bank statements or department records.
• Makes and checks necessary calculations.
• Answers inquiries regarding work being performed.
• Prepares forms or encodes materials for data input.
• Prepares or checks invoices, requisitions, and other documents for processing; encodes and obtains approval when necessary.
• Compiles routine numerical information for report purposes by hand or by running routine recurring reports on internal computer records.
• Perform administrative duties such as sorting mail, filing, and typing, operates variety of general office equipment and other
• Tasks as assigned by Manager

Qualifications:

• Skill in maintaining accounting or bookkeeping records.
• Skill in both verbal and written communication.
• One year clerical/accounting related experience; OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Knowledge of bookkeeping practices and principles
• Detail oriented with the knowledge of basic business math.
• Prior experience in an office environment preferred.

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons.