Program Coordinator

POSITION SUMMARY:

The Program Coordinator for the Division of Allied Health Sciences and Nursing is to manage the office and handle duties as prescribed. The individual should be efficient, able to multi-task, while maintaining schedules and providing administrative support. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

PRIMARY RESPONSBILITIES:

This position requires the employee to perform a wide range of administrative, office, and divisional support activities to facilitate the efficient operation of the division. May include all of the following, but not limited to:

1. Provide front office administrative support

2. Responds to requests for information; may require interpretation of department rules and regulations

3. Independently composes and types correspondence for signature regarding administrative matters, office policies, or programs

4. Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.

5. Organizes, tracks, and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary (e.g. Allied Health Sciences and Nursing Policy and Procedure Manual, program fliers, faculty employment files, syllabi, turn-ins and associated paperwork, etc.)

6. Tracks and maintains files such as payroll preparation, travel requests/reports, supply and equipment requisitions, etc.

7. Sets up and types a wide variety of correspondence, reports, tables, data base, and records

8. To assist in the admission process for all the associate degree, certificate and technical diploma programs (e.g. maintain current program applications, knowledgeable of admission criteria, etc.)

9. Compile and submit weekly divisional update reports

10. Assist programs with accreditation processes (e.g. hotel room reservations, assist in preparation of self-study, coordinate site visitors’ on-site schedule with university administrative team, etc.)

11. Assist in the completion of Title III and Perkins Quarterly Report

12. Attend Title III and Perkins on campus update meetings

13. Conduct/assist with divisional orientation for new employees

14. Prepare agenda, attend, take and compile minutes for the Executive Council Meeting

REQUIRED EDUCATION AND EXPERIENCE:

1. Minimum of three to five years’ experience in which clerical work was a major duty

2. Associate Degree

3. Proficiency with Micro Soft Office (Excel, Power Point, Word)

4. Strong attention to detail is essential

5. Knowledge of operation of standard office equipment

6. Must be proficient with Adobe Acrobat/PDF File and Editor

PREFERRED QUALIFICATIONS:

1. Prior experience in a university/college environment

COMPENSATION: $34,000-$36,000

TYPE: Full-time

APPLICATION DEADLINE: Review of applications begins January 2, 2025 and continues until position is filled.

The application can be filled out online at the https://www.susla.edu/ApplicationforEmployment

Please attach cover letter, resume, transcript(s), and three references to application.

Reasonable accommodations may be made to enable individuals with disabilities to perform the duties.

Criminal background check and reference verification is required.

Southern University at Shreveport, an institution within the Southern University and A & M System, seeks to provide quality education for its students, while being committed to the total community. This institution prepares students for careers in technical and occupational fields; awards certificates, diplomas and associate degrees; and offers courses and programs that are transferable to other colleges and universities. Dedicated to excellence in instruction and community service, this open enrollment institution promotes cultural diversity, provides developmental and continuing education, and seeks partnerships with business and industry.

Title IX is a federal law that prohibits discrimination on the basis of sex in any federally funded education program or activity. Title IX prohibits use of federal money to support sex discrimination in education programs and provides individuals protection against such practices.

In compliance with federal law and USDOE federal guidance, including provisions of Title VII of the Civil Rights Act of 1964 (Title VII), Title IX of the Education Amendments of 1972 (Title IX), Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA) of 1990, the ADA Amendments Act of 2008, the Age Discrimination in Employment Act of 1967 (ADEA), Executive Order 11246, Executive Order 13988, the Vietnam Era Veterans Readjustment Assistance Act of 1974 as mended by the Jobs for Veterans Act, the Uniformed Services Employment and Reemployment Rights Act, as amended, and the Genetic Information Nondiscrimination Act of 2008, an institution of the Southern University System shall not discriminate against individuals on the basis of their race, sex, sexual orientation, gender identity, gender expression, religion, color, nation or ethnic origin, age, disability, military service, covered veteran’s status, or genetic information in its administration of education policies, programs, or activities; admission policies; scholarship and loan programs; athletic or other institution-administered programs; or employment.

As part of their commitment to maintaining a community free of discrimination, and in compliance with Title IX’s mandate, institutions of the Southern University System shall address allegations of power-based violence and sexual misconduct, including sexual harassment and sexual assault, in a timely and effective manner. Further, institutions of the Southern University System will provide resources as needed for affected persons (Reporters, Complainants, Respondents, and third parties within the institution’s community) and will not tolerate retaliation against any person who reports or participates in the investigation of alleged power-based violence or sex/gender discrimination.

In accordance with the requirement of Title II of the Americans with Disabilities Act of 1990 and its Amending Act of 2008 (collectively “ADA”), the Southern University System (System) will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities. The System does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under Title I of the ADA. The System will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in the System’s programs, services, and activities, including qualified sign language interpreters, assistive listening devices, documents in Braille, and other ways of making communications accessible to people who have speech, hearing, or vision impairments. The System will make reasonable modifications to policies, procedures, and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of the System, should contact the ADA Coordinator. The ADA does not require the System to take any action that would fundamentally alter the natures of its programs or services or impose an undue financial or administrative burden. Complaints that a program, service, or activity of the System is not accessible to persons with disabilities should be directed to the ADA Coordinator.

-EOE-

Job Type: Full-time

Pay: $34,000.00 - $36,000.00 per year

Schedule:

• Monday to Friday

Ability to Commute:

• Shreveport, LA 71107 (Required)

Ability to Relocate:

• Shreveport, LA 71107: Relocate before starting work (Required)

Work Location: In person

Salary : $34,000 - $36,000