Database Assistant

PRIMARY PERFORMANCE RESPONSIBILITIES:

• Collects and enters information to maintain and coordinate a student information database.
• Coordinates/enters data in order to create the master schedule for the school using the student information system.
• Coordinates/enters data in order to create all student, teacher and course schedules.
• Trains and assists users in learning the student information database, by demonstrating the program(s).
• Answers questions related to district's student information computer programs, by phone, e-mail and in person.
• Verifies, posts, and mails, student progress reports and report cards, grade corrections, transcripts, etc.
• Using various queries, may produce reports for building administrators, staff and the Central administration.
• Verifies accuracy and appropriateness of coding in order to ensure completeness of system reporting capabilities.
• Modifies, re-activates, updates, archives and expands records and reports, as required; May create user accounts for access to student base.
• May evaluate student academic records, reconcile errors or omissions, etc.
• May establish student groupings for emergency contacts, sport teams, school clusters, academic assignments, scholar athletes, scholarship criteria, etc.
• Uses the student information database to prepare class lists, student class schedules, attendance reports, report cards, transcripts, honor rolls, etc.
• Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignments.

QUALIFICATIONS:

• Graduation from high school or possession of a high school equivalency diploma and three (3) years of work experience in the maintenance of a database system i.e. editing, deleting, auditing information to generate reports, which must have included or been supplemented by one (1) year of work experience using a school database system, e.g. SASI, ESCHOOL, ECHALK, etc.
• SUBSTITUTION: Satisfactory completion of 30 college credits* may be substituted on a year for year basis for up to two (2) years of the above general work experience. Satisfactory completion of 12 college credits* in Computer Science, Information Technology, Data Management or closely related field may also be substituted for one year of the specialized experience using a school database system.

• Candidates must be approved to take the Database Assistant exam on March 15, 2025 or are currently working in the title of Database Assistant.