Regional Administrative Manager

Job Overview:

The Regional Administrative Manager is responsible for overseeing the

administrative, operational, and strategic functions of multiple facilities or locations

within a defined region. This leadership role ensures alignment with organizational

goals, fosters efficiency, and promotes excellence in service delivery. The ideal

candidate will possess exceptional management skills, a strategic mindset, and the

ability to cultivate a culture of collaboration and accountability across teams.

Key Responsibilities:

Team Management & Leadership

• Provide strategic direction and operational oversight for facilities or teams across the

assigned region

• Recruit, train, and mentor office managers, fostering a culture of accountability and

professional growth.

• Collaborate with senior leadership and site leaders to align billing practices with

organizational goals.

Performance Management

• Monitor and evaluate the performance of teams and facilities under the region.
• Develop and implement strategies to enhance productivity, efficiency, and service

quality.

• Utilize performance metrics and data analytics to identify trends, address challenges,

and drive continuous improvement.

Budget and Financial Oversight

• Develop and manage regional budgets, ensuring cost-effective operations while

meeting quality standards.

• Oversee resource allocation and financial reporting for the region.
• Identify opportunities to optimize expenses without compromising service quality.

Team Development

• Recruit, train, and mentor managers and staff within the region.
• Foster professional growth through development plans, performance reviews, and

training programs.

• Promote a culture of collaboration, accountability, and inclusivity.

Payroll, Timekeeping, and Staffing

• Handle payroll cycles (e.g., weekly, bi-weekly, monthly) in compliance with

organizational policies and legal requirements working closely with the Office Managers.

• Collaborate with HR and finance departments to handle employee status changes

(e.g., new hires, terminations, promotions, pay rate adjustments).

• Ensure secure and confidential handling of sensitive payroll data.
• Maintain payroll systems and tools, ensuring they operate efficiently, closely

monitoring and tracking of overtime and proper timekeeping of all payroll records.

• Train staff on using payroll software or updates to systems.

Compliance and Risk Management

• Ensure all facilities comply with local, state, and federal regulations.
• Monitor and mitigate risks, maintaining a safe and secure environment for staff and

clients.

• Coordinate audits and implement corrective actions when necessary.

Strategic Planning

• Collaborate with leadership to set long-term goals and regional priorities.
• Identify market trends, business opportunities, and areas for growth within the region.
• Drive regional initiatives that align with organizational vision and strategy

Qualifications:

Education:

• At least a bachelors degree in Healthcare Administration
• Minimum of 3-5 years of progressive leadership experience, preferably in a multi-site administrative or

operational role.

• Proven experience managing teams, budgets, and complex operations

License/Certification

None

Experience:

Minimum 3-5 years of progressive leadership experience, preferable in a multi-site administrative or operational role

Skills/Abilities:

• Strong leadership and decision-making abilities
• Excellent communication and interpersonal skills.
• Proficiency in data analysis, project management, and financial oversight.
• Ability to handle multiple priorities and work under pressure.
• Familiarity with industry regulations, compliance standards, and regional-specific challenges.

Physical Demands: • Ability to sit for extended periods while working on a computer or attending meetings.

• Occasional light lifting and carrying of materials (up to 15 lbs.).
• Ability to work in a fast-paced, sometimes stressful