What are the responsibilities and job description for the Administrative Assistant position at SOUTHSIDE PLANNING DISTRICT COMMISSION?
Overview
We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team. This role is essential in ensuring the smooth operation of our office by providing administrative support to various departments. The ideal candidate will possess strong organizational skills, computer literacy, and a commitment to excellence in all tasks.
Responsibilities
- Ability to draft letters, emails, and other forms of written communication using proper formatting and style.
- Assists with preparation and planning of in-person and/or virtual meetings including meeting notices, agendas, minutes, programs and meal coordination.
- Assists with event planning to include the SPDC Annual Dinner Meeting
- Answers phone calls and directs calls to appropriate parties or take messages.
- Communicates and liaises verbally and in writing between the public and relevant staff and interprets and responds clearly and effectively to spoken requests over the phone and in person.
- Opens, sorts, and distributes incoming mail and other documents.
- Makes travel arrangements for Commission staff for conferences/meetings as required
- Assist staff with various duties associated with housing and community projects which may include traveling to various project sites across the PDC region.
- Manage daily office operations, including filing, data entry, and clerical duties.
- Purchases routine office supplies and custodial supplies
- Develops, maintains, and updates a variety of mailing lists.
- Posts to the Commission's website and social media relevant news and information.
- Responsible for maintenance-related activities at all Commission owned facilities.
- Ability to manage tme and multi-task without direct and constant supervision.
Skills
- Proficient knowledge of Microsoft Office
- Thorough knowledge of business English and writing formats.
- Proficient in handling phone calls from the public in a pleasant and professional manner.
- Ability to operate a variety of standard office machines including personal computer, calculator, and copier.
- Ability to gather data and prepare accurate administrative reports as required.
- Ability to perform and work without constant supervision.
- Ability to draft professional letters.
- Ability to establish and maintain effective and cordial working relationships with other staff members .
- Ability to establish and maintain professional relationships with government officials.
- Ability to manage public relations problems courteously and tactfully.
- Ability to multi-task, critical thinking and practice resourcefulness skills.
- Knowledge of FOIA/COIA and Virginia Procurement Policy/Procedure.
Join us in this exciting opportunity where your contributions will make a significant impact on our team's success!
Job Type: Full-time
Pay: $22.50 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Day shift
Experience:
- Customer service: 2 years (Preferred)
Ability to Commute:
- South Hill, VA 23970 (Required)
Ability to Relocate:
- South Hill, VA 23970: Relocate before starting work (Required)
Work Location: In person
Salary : $23 - $25