Plant Administrative Assistant

POSITION DESCRIPTION

THE COMPANY

Onward Energy is an independent power platform that owns and operates over 6.2 GW of utility-scale wind, solar and natural gas generation projects across the U.S. Our Vision is to reliably power a sustainable future. Our Mission is that as North America’s premier independent power generator, we will deliver renewable and reliable power to our customers, opportunities to our employees, sustainable returns to the families who invest in us, and a better world to the next generation. Corporate Offices in Denver, New York and Charlotte, we are where renewable meets reliable. See www.onwardenergy.com for more information.

The Fountain Valley Facility is a 240 MW simple cycle, natural gas-fired, peaking facility with a PPA with PSCo to 2032. The plant is located in Fountain, Colorado. Adjacent to the Fountain Valley Facility is 145 vacant acres of land for future development.

***Onward Energy / Fountain Valley Power offers a competitive benefits and bonus plan associated with this position.

THE CHALLENGE

Manage the day-to-day administration functions of the plant location. The position requires a high level of customer service, problem solving, and the ability to professionally handle multiple priorities in a fast-paced, dynamic environment.

THE RESPONSIBILITIES

• Demonstrated understanding of standard concepts, practices & procedures of accounting/bookkeeping principles.
• Process invoices/purchase orders for transfer to accounts payable, including data entry as necessary. Receive management approval (Req.), process purchase order, confirm received parts/inventory, post invoice, process payment (onsite Accounts Payable), update vendor file.
• Perform monthly inventory audits and report findings to accounting
• Manage corporate credit card: confirm spending, process vouchers, post into accounting system; print monthly reconciliation report, and process monthly payments.
• General knowledge of accounting and understanding of the general ledger coding and accounts.
• Manage the purchase of general office/breakroom supplies ensuring consistent inventory and maintain general office professional appearance.
• Oversee front door activity to include mail/courier, deliveries, greeting visitors.
• Answer telephone calls and monitor general inbox e-mails and direct to relevant staff.
• Generate office correspondence, reports, and PowerPoint presentation decks.
• Maintain an organized and accurate filing system for vendor data, plant information, facility permits, compliance records including maintaining confidential files and information (i.e. employee Safety training records/OSHA recordables).
• Interact with all levels of the organization providing support (and confidentiality) as required.
• Coordinate and schedule meetings and conferences.
• May be required to support job responsibilities as needed outside of scheduled work hours.
• Occasional travel may be required.
• Other duties as assigned.

THE PROFILE TO SUCCEED

• Position continually requires demonstrated poise, tact and diplomacy.
• Ability to exercise good judgment and make sound decisions.
• High School degree or equivalent is required. Associate Degree preferred. Experience may substitute for degree.
• At least 1-3 years of substantive relevant experience preferred.
• Proficient in MS Office, including Word, Excel, PowerPoint and Outlook. Knowledge of WorkDay, Great Plains, Visio, SharePoint a plus.
• Exceptional verbal and written communication skills.
• Functional experience with Mpulse, Maximo and GP Dynamics accounting systems is preferred, although not required.
• Keen multi-tasking capabilities, flexibility, and organizational skills; attention to detail.
• Strong customer (internal and external) centric focus.
• Strong, creative problem solving and analytical skills.
• Ability to work well both independently and as part of a cross-functional team.
• General research skills a plus.
• Willingness to pitch-in where needed, and ability to learn on-the-fly.
• Maintain the highest standards of conduct and integrity in all dealings with or on behalf of Onward Energy at all levels inside and outside the organization.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.

• Valid U.S. Driver license with acceptable MVR history, if applicable.

THE PHYSICAL DEMANDS

Must be able to accomplish physical requirements with or without reasonable accommodation.

• While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand and walk. Vision abilities required by the job include close vision and distance vision. In addition, the associate is frequently required to sit, finger, talk, hear, and perform repetitive motions of the wrists, hands, and/or fingers.
• The associate is occasionally required to sit, climb or balance, and stoop, kneel, or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

THE TEAM

The Onward Energy team is comprised of industry professionals who embrace our values of accountability, adaptability, collaboration, and excellence. At Onward Energy, we seek to find solutions rather than assign blame.

THE WORK ENVIRONMENT

The position functions in a smoke and vape free professional office environment. The role routinely utilizes standard office equipment such as laptop computer, phone, and scanner/photocopier.

THE TOTAL REWARDS

Onward Energy total rewards philosophy is motivated by a key tenet of People First, and offers employees a comprehensive total rewards package which includes market competitive compensation, health, life insurance, and retirement savings benefits.

If you require an accommodation for any part of the employment process due to a disability to Recruiting@onwardenergy.com.

EEO STATEMENT:

Onward Energy is an Affirmative Action Employer, Females/Minority/Veterans/Disabled/Sexual Orientation/Gender Identity.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.