What are the responsibilities and job description for the PRINCIPAL ADMIN. COORDINATOR - Sensor Systems & NDE Technology position at Southwest Research Institute?
Who We Are :
The Sensor System and Nondestructive Evaluation (NDE) Technology team is comprised of engineers, scientists, and technicians who develop sensor systems and inspection methodologies to assess the serviceability of a variety of structures from deep sea to deep space.
Objectives of this Role :
Prepare reports, proposals, and forms using electronic and hard copy versions, including editing and proofreading.
Develop and maintain document templates in accordance with customer requirements.
Support the engineers, scientists, and technicians within the section with correspondence, arranging complex travel to include international, arranging client meetings and related duties.
Lead the Section's document management / tracking functions to ensure compliance with internal quality standards and customer requirements.
Interface daily with staff and visitors, as well as various departments / divisions at SwRI headquarters in San Antonio, TX such as Expense Accounts, Accounting, Travel, Purchasing, Communications, and Contracts.
Work with Section Management to coordinate the operation of a 20-person team executing a diverse set of projects.
Daily and Monthly Responsibilities :
Assist staff with organizing information and project information on spreadsheets.
Work with limited supervision; setup projects; maintain project documents in an organized manner.
Assist other administrative professionals as required in team working environment.
Format and review technical reports and proposals to ensure consistency and correctness.
Assist Section Manager with coordination of the day-to-day operations of the section as well as suggest improvements to increase efficiency and productivity.
Requirements :
Requires a high school diploma or equivalent
15 years of experience working as administrative coordinator in an office setting
Must have excellent spelling and grammar skills
Must be proficient with MS Word or other word processing software to edit and format technical reports, incorporate graphics, and prepare data tables
Experience with other software suites, such as Microsoft SharePoint and Teams.
Must be able to format large documents with graphics, equations, and tables; skilled with graphics packages, MS Excel, PowerPoint
Strong organizational skills
Work accurately under pressure
Must be able to handle multiple assignments
Available for overtime as required
Ability to prioritize work
Excellent interpersonal skills
Attentiveness to detail is a must
Ability to manage schedules and travel arrangements for staff.
Able to work independently to achieve administrative objectives.
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