What are the responsibilities and job description for the SR. ADMINISTRATIVE COORDINATOR - Space Science and Mission Administrative Support - Boulder, Colo... position at Southwest Research Institute?
Who We Are :
As world-leader in solar system research, robotic space missions and instrumentation, and mission operations and management, the Solar System Science & Exploration Division of SwRI, located in downtown Boulder, Colorado, helps to reveal the secrets of our solar system and the universe. We are hard-working, creative problem-solvers with a collaborative work culture and a love for what we do.
Objectives of this Role :
Perform a wide variety of administrative tasks to ensure the smooth daily operations of the office, provide administrative support to our technical staff, and support overall Division goals.
This position is located in an open reception desk with natural light and great views.
Independently resolve administrative issues and handle routine and non-routine tasks, proactively taking initiative with minimal supervision to assist the administrative team and technical staff, and to support various projects.
Effectively communicate and interact with management, professional staff, fellow administrative personnel, visitors, vendors, and clients.
Coordinate / Implement meetings for the Division that range from 1 hour to 3 days.
Handle a wide range of administrative daily tasks and address staff questions.
Daily and Monthly Responsibilities :
Provide travel support, prepare travel authorizations and expense reports, initiate and process purchase requisitions, check requests, and other internal forms in compliance with SwRI policies, procedures and project requirements.
Interface daily with staff and visitors, as well as departments / divisions at SwRI headquarters in San Antonio, TX such as Expense Accounts, Accounting, Travel, Purchasing, Communications, and Contracts.
Provide comprehensive conference / meeting support, including logistics coordination, scheduling, catering arrangements, invoice processing and implementation.
Order supplies and monitor supply inventory, support delivery receivables, and work with a variety of external vendors.
Undertake special projects as assigned by senior administrative personnel and management.
Requirements :
Requires a high school diploma or equivalent.
10 years : Administrative support or related work experience. Continuing education may be considered in lieu of some work experience.
10 years : Strong proficiency with MSOffice Suite products (Outlook, Word, Excel, PowerPoint), and Adobe Acrobat; proficiency in use of office equipment such as copiers / scanners and multi-line phone systems.
10 years : Ability to exercise good judgment, diligence, and care on details of work; strong ability to follow written and verbal instructions and work with minimal supervision; excellent communication skills, positive demeanor, and ability to interact with a diverse group
10 years : Must be organized, able to prioritize tasks, have meticulous attention to detail, and be able to learn and accurately implement SwRI operating procedures.
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