Faculty Assistant to the Physician Assistant Program

Job Summary
The faculty assistant provides support for the administration of the day-to-day operations of the physician assistant program by providing administrative and clerical support to the program director, faculty, and students in the physician assistant program. This is a FT non-exempt, 12-month position, reporting to the PA Program Director.

General Expectations

• Maintain a professional, comfortable, and inviting office environment.
• Maintain positive working relationships with other departments, and demonstrate respect and courtesy to faculty, staff, students, parents, and the public.
• Maintain efficient and effective office operation, and demonstrate flexibility toward changes in work assignments and in policies and procedures.

Primary Duties & Responsibilities

• Prepare and manage external and internal communication in person, through written correspondence, and over the phone
• Coordinate calendar schedule for program director, divisional meetings, and departmental events
• Provide clerical and technical support for physician assistant program staff
• Maintain office supplies
• Learn to work within and manage reports using the college’s administrative software programs
• Assist in monitoring budget expenditures.
• Process purchase requisitions, purchase orders, and invoices; manage receipts and reconcile purchase card statements.
• Participate in and record minutes for divisional faculty meetings
• Assist program director with assessment and accreditation processes
• Perform miscellaneous job-related duties as assigned
• Coordinate and maintain student records
• Documentation of admission requirements for students entering the program (ie. Background checks, drug screening, etc.)
• Planning of programmatic events (ie. Student interviews, white coat ceremony, graduation events)

Required Qualifications

• High school diploma and a minimum 2 years office management experience
• Ability to interact with employees, vendors, and co-workers in a professional manner and communicate effectively and timely, both verbally and in writing
• Ability to prioritize and manage tasks for completion while at the same time effectively handling departmental needs
• Ability to gather, assemble, and analyze relevant data and draw appropriate, reasonable, and actionable conclusions therefrom
• Strong computer proficiency, including Microsoft Excel and Word
• Positive and proactive team attitude

Preferred Qualifications & Special Skills

• Bachelor’s degree preferred
• Ability to notice and focus on details
• Ability to work with a team or independently

To apply, submit a cover letter addressing the requirements of the position, resume, and complete contact information for three professional references to HumanResources@sckans.edu. Applications will be reviewed immediately and will continue to be considered until a candidate has been selected. The successful candidate will be subject to a criminal background check. Southwestern College is an EEO/AA employer.