Comptroller

Statement of Primary Purpose

The Comptroller reports to the Vice-President for Financial and Administrative Services and is responsible for supervising, monitoring and coordinating Payroll, Purchasing and Business Office General Ledger activities. The Comptroller assists the Vice-President for Financial and Administrative Services in developing and maintaining accounting systems and internal controls necessary to meet local, state and federal guidelines as well as ensure the financial integrity of the Institution. The Comptroller is responsible for preparing accurate and timely financial reports as required for internal use, for the North Carolina Community College System Office, the NC State Auditor's Office, for the Office of the State Comptroller, and for other regulatory agencies.

Classification

College Administrator - Full-Time - Exempt - Staff

Essential Functions and Responsibilities

• To maintain adequate internal controls within the daily financial activities of the Finance Department by reviewing Internal Control Procedures at least annually and making recommendations for improvements if a weakness is detected.

• Responsible for oversight of the financial activities of the College's Foundation. Assist Foundation staff by responding to requests for information and providing miscellaneous revenue/expenditure reports; monitor Foundation Funds to ensure receipts and expenditures are properly recorded to appropriate funds; prepare quarterly Treasurer's report for Foundation Board Mtg; prepare Annual Financial Statement for Foundation and assist external auditor during audit of Financial Statements.

• Supervise, monitor and assist with the activities of the Payroll department. Review final payroll computation report prior to check processing to ensure accuracy of account codes, pay amounts and any special circumstances requiring attention. Review and confirm that Institutional and Local payroll amounts are correct have been deposited into the State bank account in a timely manner. Prepare and effectuate both state and federal payroll tax deposits and State retirement payment. Prepare quarterly 941 tax report, state quarterly tax report, unemployment report. Review calendar year-end payroll figures, assist with the preparation of W-2's for employees and transmit year-end information to Internal Revenue Service.

• Consolidate budget worksheets and input approved budget and budget transfers.

• Supervise, monitor and assist with the activities of the Purchasing Department. Review purchase requisition report prior to P.O. posting to verify accuracy of account codes and fund authority. Review and approve the month-end State Equipment Report. Review Equipment reporting. Prepare year-end summary of Fixed Asset additions, deletions, adjustments and depreciation realized.

• Responsible for the cash management of the College. Monitors cash balances daily, record EFT payments to appropriate Funds, and transfers funds to Stif Account on an ongoing basis to maximize interest earnings.

• Review daily deposits to ensure recording accuracy.

• Maintain, reconcile and balance assigned accounts and funds to the General Ledger for State, County, and Institutional Funds.

• Manage and submit the State 112 Report and required reports monthly by recording cash certifications, monitoring and reviewing expenditures and preparing monthly reconciliation.

• Prepare annual financial statements for audit, related footnotes and comprehensive financial reports. Prepare additional financial reports/analysis as requested.

• Assist auditors during external audit by facilitating their requests for information and explaining internal policies/procedures.

• Review and prepare journal entries as needed.

• Assist staff/faculty with request for information, requisition processing, etc.

• Reconcile annually Financial Aid awards and verify receipt of funds for Pell, State Grants, Stafford Loans, etc.

• Participate in the planning goals of the Business Services Department.

Additional Duties and Responsibilities

Perform other duties as assigned.

Minimum Qualifications

Education

• B.S. in Business Administration or related field. Relevant work experience may be substituted for coursework.

Knowledge and Skills

• Three to five years relevant work experience.

• Proficient in the use of Microsoft Office Suite to produce accurate, professional documents using complicated formulas and other advanced functions.

• Proficiency in Google Suite preferred.

• Ability to analyze and interpret accounting data and communicate information in a clear and concise manner.

Physical Demands

Requires work consistent with that typically found in an office setting.

Licensing Requirement

Valid NC Driver’s license

Working Conditions and Environment

General office setting. Some training related travel possible. Ability to work efficiently and effectively to meet deadlines.

Equipment Operation

Operation of computer and office equipment.

This position description covers the most essential functions and duties associated with this position. Other duties may be assigned by the President or appropriate supervisory personnel. The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title as necessary.

Dental Insurance, Life Insurance, Medical Insurance, Vision