What are the responsibilities and job description for the Director of Advising and Career Services position at Southwestern Oregon Community College?
JOB
Join our team and enjoy a work-life balance like no other! With up to 12 holidays, paid Fridays off in the summer, a generous winter break, longevity-based vacation and paid sick leave, you'll have the time to recharge and thrive. We invite you to join Southwestern Oregon Community College in fulfilling our mission by supporting the cultural and educational needs of our diverse communities. We also offer tuition and fee waivers for employees and dependents, a comprehensive retirement plan (PERS), and discounts at the campus store. Apply now and experience the benefits of a caring community college that values your time and well-being.Primary PurposeTo coordinate, implement, and provide academic advising services for the College as well as potential, incoming and current students in an integrated manner. Oversee academic advising, training, placement and professional testing for the College. Work with a wide range of departments to maximize resources and efforts targeted to benefit and assist students in their academic pursuits. Consults and advises on policy, operational processes and technology as they relate to key advising and testing functions. Is responsible for implementing student success and advisement strategies to advance learning, engagement, retention and completion. Support the Career Services Specialist to develop and maintain a comprehensive career services program that includes internship and practicum support. Support Trio programs (Educational Talent Search, Upward Bound, and Student Support Services) in providing comprehensive student success services to K-12 and Community College students.Open Until FilledFirst Consideration March 3, 2025
EXAMPLE OF DUTIES
Leadership and Planning (45% of Time)Oversees academic advising, placement, transferring, and professional testing for the College. Assign advisees to advisors; assign Faculty advisors.Responsible for supervision of professional advisors/testing proctors at Coos and Curry Campuses, including evaluating performance, and administering the disciplinary process when needed, responding to employee complaints, and effectively recommending various personnel actions Identify and recommend advising/testing staffing needs to supervisor, develop position descriptions, and participates in the hiring of qualified staff. Responsible for implementing student success and advisement strategies per the College’s vision, mission, and values in the pursuit of excellence and providing leadership for college advising teams, including coordination of department meetings, oversight of work groups, projects, and development of advising communication plan. Design, develop, implement, maintain and assess a holistic case managed service delivery model for student supportAct as a liaison between various departments and staff collaborating to implement advising strategies across campus and provide quality advising services to students.Builds and maintains collaborative and productive partnerships across Instruction, Student Services, Administrative Services, in order to integrate the planning and implementation of holistic, proactive, and seamless delivery of student services. Implements student guidance initiatives in support of a guided pathways operating model that results in continually improving outcomes for students. Functions in an advisory capacity to the Vice President of Instruction and Student Services on advising. Serves as a member of Academic Senate, College Council, and other institutional committees pertaining to advising. Serve on statewide groups and committees pertaining to advising.Ensures staff knowledge of, and institutional compliance with, federal/state/College regulations, policies and guidance related to advising, career and employment services. Supports accreditation standards documentation and reporting. Communicates the impact of potential legal or regulatory changes that impact the College. Collaborate with external transfer partners and analyze and recommend institutional engagement opportunism. Provide ongoing needs assessment and gap analysis related to advising and career services delivery. Correspond and communicates to staff, students, the public, and other agencies about college policies and procedures pertaining to advising. Conduct ongoing assessment of advising services and the development of plans to improve processes and the quality of services. Collaborate with IT and Registrar’s office to maintain and improve software programs related to advising.Coordinate and train new intake, profession, and Faculty advisors. Develop and refine advising techniques and requirements to train faculty/staff advisors. Work with Faculty, staff, and statewide resources on Multiple Measurement Placement and training.Coordinate Academic Planner, Academic Portal processes and Procedures. Academic & Career Advising (45% of Time)Advise students on the curriculum requirements for their selected program of studyAssist students with degree plan completion while incorporating short/long-term educational and career objectives. This is to include communicating degree and pre-requisite requirements, development of a class schedule, and alignment of courses with transfer and/or career goals.Perform unofficial transcript evaluations as needed.Assist and guide students through preliminary career goal-setting and decision-making processes. Support students in clarifying their career and academic goals.Develop and present career exploration programs for undecided students and targeted academic populations.Use professional experiences and resources, career exploration inventories and related software to assist students with career choices.Monitors academic progress of students, identifying current and potential needs or problem areas; such as, study skills and tutoring, and helping student’s access college resources.Conduct outreach to students appearing on Early Alert messages using existing protocol. Oversee Early Alert system processes. Train Faculty, academic advisors, students, and staff to successfully use Early Alert system.Intake Advising (15% of Time)Provide new students with initial placement in math and EnglishAssess student abilities and goals to help students to develop realistic and attainable academic and career goals.Communicate academic programs and requirements, consistent with College programs, certificates, and degrees to best position students for success. Assess students for applicable barriers to educational success (e.g., housing, transportation, childcare, financial aid) and link them to appropriate internal and external resources. Advise students in a wide range of formats including in person, via email, text, and phone to coordinate goals, abilities, and resources in formulating a first term plan based on interests, skills, and exploration that aligns with available academic programs and aligns them with completion requirements of their chosen academic path.Assist students with the transition into college-level coursework and college lifestyle and accessing available support services, as needed.Performs Other Duties and Special Projects as Required/Assigned
SUPPLEMENTAL INFORMATION
JOB TITLE: Director of Advising and Career ServicesLOCATION: Coos Bay CampusFTE: 40 hours/week (1.0 FTE)ORGANIZATION: Southwestern Oregon Community CollegePAY LEVEL: 33 ($57,407 to $62,139 for initial hiring)EXEMPTION STATUS: ExemptPHYSICAL REQUIREMENTS: AttachedREPORTS TO: Executive Dean of Student ServicesCLASSIFICATION: MASSCREVISION DATE: January 2024SUPPLEMENTAL INFORMATIONSouthwestern Oregon Community College only accepts applications through this online application system. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline. For assistance with this, please email hr@socc.edu. For technical assistance with your application, please call (855) 524-5627. Please note: We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration. Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered. Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in administrative policies and procedures or collective bargaining agreements (as applicable). For this reason, please be sure to include everything in your application that you want the college to consider towards placement. The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Southwestern. Final candidates will be subject to a criminal background check as part of the employment process.--------------------------------------------------------------------------------------------------------------------REASONABLE ACCOMMODATION STATEMENTReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform. All employees of Southwestern Oregon Community College are expected to perform tasks as assigned by Southwestern Oregon Community College supervisory/management personnel regardless of job title or routine job duties.--------------------------------------------------------------------------------------------------------------------VETERAN'S PREFERENCE STATEMENTApplicants are eligible to use Veteran's Preference when applying with Southwestern Oregon Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application. DOCUMENTS REQUIRED: MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) – OR – Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs. You can request copies of your military service record through the National Archives website at: http://www.archives.gov/veterans/military-service-records/For information regarding Veteran's Preference qualifications, visit the following website: http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq NON-DISCRIMINATIONIt is the policy of Southwestern Oregon Community College Board of Education that there will be no discrimination or harassment on the grounds of race, color, gender, marital status, sexual orientation, religion, national origin, age, political affiliation, parental status, veteran status or disability in any educational programs, activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact Vice President of Administrative Services in Tioga 512. Phone 541-888-7206 or TDD 541-888-7368. All other issues, concerns, and complaints should also be directed to the Vice President of Administrative Services for referral to the appropriate Manager. Annual Campus Crime/Annual Fire Safety (Clery Act) ReportThe “Jeanne Clery Disclosure for Campus Security Policy and Campus Crime Statistics Act” (formerly the Campus Security Act) is a federal law that requires institutions of higher education to disclose campus security information, including crime statistics for the campus and surrounding area. As a current or prospective Southwestern student or employee, you have a right to obtain a copy of this information. You may review this information here: Annual Campus Crime/Annual Fire Safety (Clery Act) Report. You may also obtain a hard copy of this information upon request by contacting Administrative Services at 541-888-7206.
Join our team and enjoy a work-life balance like no other! With up to 12 holidays, paid Fridays off in the summer, a generous winter break, longevity-based vacation and paid sick leave, you'll have the time to recharge and thrive. We invite you to join Southwestern Oregon Community College in fulfilling our mission by supporting the cultural and educational needs of our diverse communities. We also offer tuition and fee waivers for employees and dependents, a comprehensive retirement plan (PERS), and discounts at the campus store. Apply now and experience the benefits of a caring community college that values your time and well-being.Primary PurposeTo coordinate, implement, and provide academic advising services for the College as well as potential, incoming and current students in an integrated manner. Oversee academic advising, training, placement and professional testing for the College. Work with a wide range of departments to maximize resources and efforts targeted to benefit and assist students in their academic pursuits. Consults and advises on policy, operational processes and technology as they relate to key advising and testing functions. Is responsible for implementing student success and advisement strategies to advance learning, engagement, retention and completion. Support the Career Services Specialist to develop and maintain a comprehensive career services program that includes internship and practicum support. Support Trio programs (Educational Talent Search, Upward Bound, and Student Support Services) in providing comprehensive student success services to K-12 and Community College students.Open Until FilledFirst Consideration March 3, 2025
EXAMPLE OF DUTIES
Leadership and Planning (45% of Time)Oversees academic advising, placement, transferring, and professional testing for the College. Assign advisees to advisors; assign Faculty advisors.Responsible for supervision of professional advisors/testing proctors at Coos and Curry Campuses, including evaluating performance, and administering the disciplinary process when needed, responding to employee complaints, and effectively recommending various personnel actions Identify and recommend advising/testing staffing needs to supervisor, develop position descriptions, and participates in the hiring of qualified staff. Responsible for implementing student success and advisement strategies per the College’s vision, mission, and values in the pursuit of excellence and providing leadership for college advising teams, including coordination of department meetings, oversight of work groups, projects, and development of advising communication plan. Design, develop, implement, maintain and assess a holistic case managed service delivery model for student supportAct as a liaison between various departments and staff collaborating to implement advising strategies across campus and provide quality advising services to students.Builds and maintains collaborative and productive partnerships across Instruction, Student Services, Administrative Services, in order to integrate the planning and implementation of holistic, proactive, and seamless delivery of student services. Implements student guidance initiatives in support of a guided pathways operating model that results in continually improving outcomes for students. Functions in an advisory capacity to the Vice President of Instruction and Student Services on advising. Serves as a member of Academic Senate, College Council, and other institutional committees pertaining to advising. Serve on statewide groups and committees pertaining to advising.Ensures staff knowledge of, and institutional compliance with, federal/state/College regulations, policies and guidance related to advising, career and employment services. Supports accreditation standards documentation and reporting. Communicates the impact of potential legal or regulatory changes that impact the College. Collaborate with external transfer partners and analyze and recommend institutional engagement opportunism. Provide ongoing needs assessment and gap analysis related to advising and career services delivery. Correspond and communicates to staff, students, the public, and other agencies about college policies and procedures pertaining to advising. Conduct ongoing assessment of advising services and the development of plans to improve processes and the quality of services. Collaborate with IT and Registrar’s office to maintain and improve software programs related to advising.Coordinate and train new intake, profession, and Faculty advisors. Develop and refine advising techniques and requirements to train faculty/staff advisors. Work with Faculty, staff, and statewide resources on Multiple Measurement Placement and training.Coordinate Academic Planner, Academic Portal processes and Procedures. Academic & Career Advising (45% of Time)Advise students on the curriculum requirements for their selected program of studyAssist students with degree plan completion while incorporating short/long-term educational and career objectives. This is to include communicating degree and pre-requisite requirements, development of a class schedule, and alignment of courses with transfer and/or career goals.Perform unofficial transcript evaluations as needed.Assist and guide students through preliminary career goal-setting and decision-making processes. Support students in clarifying their career and academic goals.Develop and present career exploration programs for undecided students and targeted academic populations.Use professional experiences and resources, career exploration inventories and related software to assist students with career choices.Monitors academic progress of students, identifying current and potential needs or problem areas; such as, study skills and tutoring, and helping student’s access college resources.Conduct outreach to students appearing on Early Alert messages using existing protocol. Oversee Early Alert system processes. Train Faculty, academic advisors, students, and staff to successfully use Early Alert system.Intake Advising (15% of Time)Provide new students with initial placement in math and EnglishAssess student abilities and goals to help students to develop realistic and attainable academic and career goals.Communicate academic programs and requirements, consistent with College programs, certificates, and degrees to best position students for success. Assess students for applicable barriers to educational success (e.g., housing, transportation, childcare, financial aid) and link them to appropriate internal and external resources. Advise students in a wide range of formats including in person, via email, text, and phone to coordinate goals, abilities, and resources in formulating a first term plan based on interests, skills, and exploration that aligns with available academic programs and aligns them with completion requirements of their chosen academic path.Assist students with the transition into college-level coursework and college lifestyle and accessing available support services, as needed.Performs Other Duties and Special Projects as Required/Assigned
SUPPLEMENTAL INFORMATION
JOB TITLE: Director of Advising and Career ServicesLOCATION: Coos Bay CampusFTE: 40 hours/week (1.0 FTE)ORGANIZATION: Southwestern Oregon Community CollegePAY LEVEL: 33 ($57,407 to $62,139 for initial hiring)EXEMPTION STATUS: ExemptPHYSICAL REQUIREMENTS: AttachedREPORTS TO: Executive Dean of Student ServicesCLASSIFICATION: MASSCREVISION DATE: January 2024SUPPLEMENTAL INFORMATIONSouthwestern Oregon Community College only accepts applications through this online application system. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline. For assistance with this, please email hr@socc.edu. For technical assistance with your application, please call (855) 524-5627. Please note: We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration. Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered. Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in administrative policies and procedures or collective bargaining agreements (as applicable). For this reason, please be sure to include everything in your application that you want the college to consider towards placement. The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Southwestern. Final candidates will be subject to a criminal background check as part of the employment process.--------------------------------------------------------------------------------------------------------------------REASONABLE ACCOMMODATION STATEMENTReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform. All employees of Southwestern Oregon Community College are expected to perform tasks as assigned by Southwestern Oregon Community College supervisory/management personnel regardless of job title or routine job duties.--------------------------------------------------------------------------------------------------------------------VETERAN'S PREFERENCE STATEMENTApplicants are eligible to use Veteran's Preference when applying with Southwestern Oregon Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application. DOCUMENTS REQUIRED: MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) – OR – Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs. You can request copies of your military service record through the National Archives website at: http://www.archives.gov/veterans/military-service-records/For information regarding Veteran's Preference qualifications, visit the following website: http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq NON-DISCRIMINATIONIt is the policy of Southwestern Oregon Community College Board of Education that there will be no discrimination or harassment on the grounds of race, color, gender, marital status, sexual orientation, religion, national origin, age, political affiliation, parental status, veteran status or disability in any educational programs, activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact Vice President of Administrative Services in Tioga 512. Phone 541-888-7206 or TDD 541-888-7368. All other issues, concerns, and complaints should also be directed to the Vice President of Administrative Services for referral to the appropriate Manager. Annual Campus Crime/Annual Fire Safety (Clery Act) ReportThe “Jeanne Clery Disclosure for Campus Security Policy and Campus Crime Statistics Act” (formerly the Campus Security Act) is a federal law that requires institutions of higher education to disclose campus security information, including crime statistics for the campus and surrounding area. As a current or prospective Southwestern student or employee, you have a right to obtain a copy of this information. You may review this information here: Annual Campus Crime/Annual Fire Safety (Clery Act) Report. You may also obtain a hard copy of this information upon request by contacting Administrative Services at 541-888-7206.
Salary : $57,407 - $62,139
