What are the responsibilities and job description for the LIFT Grant Project Administrator position at Southwestern Oregon Community College?
The LIFT Grant Project Administrator will coordinate and have responsibilities guiding all aspects of US-Department of Labor LIFT grant. The Administrator is responsible for the coordination of resources, tasks, and necessary steps to complete the grant strategies and outcomes within the specified timeframes. Ensure all evaluations, outcomes and activities of the grant are summarized and accurately reported.
Open Until Filled
First Consideration March 20, 2025
Program Administration (50% of Time)- Serve as a liaison between the LIFT project and the faculty and administration of the college, ensuring regular, open communication about project progress.
- Assume responsibility for the timely completion of all development and pilot-test phases and project objectives as detailed in the project implementation plan.
- Manage day-to-day activities of the LIFT grant.
- Coordinate acquisition, installation, implementation, and tracking for all the LIFT grant activities.
- Cultivate and build relationships with partners in industry, education, and other state and federal agencies to implement the key projects of the grant.
- Implement and evaluate grant goals, objectives, policies and services that are consistent with the proposal gaudiness and the US Department of Labor regulations for administration of a Federal Grant.
- Supervise and evaluate program staff.
- Assure evaluation of project activities.
- Monitor and expend the budget in accordance with Federal rules and regulations, assessing progress toward objectives, meeting reporting requirements, and informing campus constituencies of LIFT progress and outcomes.
- Produce accurate and timely narrative annual reports and budget reports for submission to the Department of Labor.
- Oversee the formative and summative evaluations of the project.
- Ensure that all established project fiscal policies and procedures are followed.
- Prepare quarterly progress reports, including evaluation of activities completed and recommendations for improvement.
Performs Other Duties and Special Projects as Required/Assigned
REQUIRED QUALIFICATIONS
Bachelor’s degree from a regionally accredited institution in business, education, or related field.
Teaching and/or instructional design experience.
Demonstrated experience in grant or project management.
Successful applicants for this position must possess the following knowledge, skills and abilities, or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation:
- Ability to communicate effectively, both orally and in writing, using the English language with or without the use of an interpreter. Ability to effectively communicate orally with groups and/or individual, and deal with peers, the public and the community in a positive, empathetic and professional manner.
- Ability to act in a professional manner; exercise good judgment at all times and interact with internal and external constituencies in a manner that consistently builds positive relationships.
- Ability to work effectively with populations representing diverse social, economic, cultural, ideological and ethnic backgrounds, life experiences and abilities, including community members, students, faculty, and staff.
- Exhibit a high level of computer literacy, sufficient to use software such as email, word processing, spreadsheets, and databases to produce correspondence, documents and reports. Intermediate knowledge of Microsoft Office. Ability to use virtual platforms such as Zoom, Skype, Adobe Connect, Go to Meeting, etc. to conduct meetings and trainings. Ability to learn new software application programs easily.
- Demonstrated organizational skills with the ability to adapt quickly and smoothly to continuous changes in federal, state, and college regulations, policies, and procedures.
- Must be able to maintain confidentiality of department records and/or information as requested.
- Knowledge of basic bookkeeping/accounting procedures and computer applications of these procedures.
- Ability to read, review, understand, and apply concepts presented in training programs, conferences, federal regulations, professional literature, and other related materials pertaining to federal or state grants.
- Ability to follow established college and department procedures and work independently to accomplish those procedures. Ability to explain established policies and procedures using judgment and diplomacy.
- Ability and willingness to manage a flexible work schedule with self-discipline, including travel, various hours and possible weekends/evenings, as well as work days at other college locations.
PREFERRED QUALIFICATIONS
Applicants for this position possessing one or more of the following knowledge, skills, and abilities with receive preferred consideration through the selection process.
- Master’s Degree in business, education or related field.
- Two (2) years of demonstrated experience developing and maintaining relationships and partnerships with industries and/or apprenticeship programs.
SPECIAL REQUIREMENTS OR LICENSES
N/A
JOB TITLE: LIFT Grant Project Administrator | LOCATION: Coos Bay Campus |
FTE: 40 hours/week (1 FTE) | ORGANIZATION: Southwestern Oregon Community College |
PAY LEVEL: 25 ($47,229 to $51,122 for initial placement) contingent on grant funding | EXEMPTION STATUS: Exempt |
PHYSICAL REQUIREMENTS: Attached | REPORTS TO: VP of Instruction and Student Services |
CLASSIFICATION: MASSC | DATE: January 2025 |
SUPPLEMENTAL INFORMATION
Southwestern Oregon Community College only accepts applications through this online application system. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline.
For assistance with this, please email hr@socc.edu. For technical assistance with your application, please call (855) 524-5627.
Please note: We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.
Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered.
Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in administrative policies and procedures or collective bargaining agreements (as applicable). For this reason, please be sure to include everything in your application that you want the college to consider towards placement.
The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Southwestern.
Final candidates will be subject to a criminal background check as part of the employment process.
--------------------------------------------------------------------------------------------------------------------
REASONABLE ACCOMMODATION STATEMENT
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform. All employees of Southwestern Oregon Community College are expected to perform tasks as assigned by Southwestern Oregon Community College supervisory/management personnel regardless of job title or routine job duties.
--------------------------------------------------------------------------------------------------------------------
VETERAN'S PREFERENCE STATEMENT
Applicants are eligible to use Veteran's Preference when applying with Southwestern Oregon Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.
DOCUMENTS REQUIRED:
- MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) – OR – Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
- Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.
- You can request copies of your military service record through the National Archives website at: http://www.archives.gov/veterans/military-service-records/
NON-DISCRIMINATION
It is the policy of Southwestern Oregon Community College Board of Education that there will be no discrimination or harassment on the grounds of race, color, gender, marital status, sexual orientation, religion, national origin, age, political affiliation, parental status, veteran status or disability in any educational programs, activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact Vice President of Administrative Services in Tioga 512. Phone 541-888-7206 or TDD 541-888-7368. All other issues, concerns, and complaints should also be directed to the Vice President of Administrative Services for referral to the appropriate Manager.
Annual Campus Crime/Annual Fire Safety (Clery Act) Report
The “Jeanne Clery Disclosure for Campus Security Policy and Campus Crime Statistics Act” (formerly the Campus Security Act) is a federal law that requires institutions of higher education to disclose campus security information, including crime statistics for the campus and surrounding area. As a current or prospective Southwestern student or employee, you have a right to obtain a copy of this information. You may review this information here: Annual Campus Crime/Annual Fire Safety (Clery Act) Report. You may also obtain a hard copy of this information upon request by contacting Administrative Services at 541-888-7206.
Salary : $47,229 - $51,122
