What are the responsibilities and job description for the Administrative Specialist position at Sower Investment Partners?
Sower is seeking an Administrative Specialist to join our growing organization. This full-time position offers competitive benefits and compensation package, flexible work schedule and the opportunity to work in a collaborative, high energy team environment.
The Administrative Specialist plays a critical role in supporting the Commercial and Farmland verticals by managing high-level transactions, administrative functions, and cross-team initiatives. This role requires exceptional organizational skills, attention to detail, and the ability to exercise discretion and independent judgment in the execution of complex tasks. The ideal candidate will be proactive, flexible, and comfortable managing multiple priorities in a fast-paced environment.
Sower Investment Partners & Sower Commercial was founded with the goal of bringing together alternative investments in a structured manner, harnessing the entrepreneurial spirit of skilled experts in a variety of investment verticals. The firm serves as sponsor or key investment partner to a family of investment funds, syndicated investments, and direct investments. We are focused on marrying strong talent, investment discipline and entrepreneurial drive, and determination to produce an outsized return for our investment partners.
ADMINISTRATIVE SPECIALIST RESPONSIBILITIES:
Strategic Administrative Support:
• Provide executive-level administrative assistance to the Commercial and Farmland teams, including calendar management, meeting scheduling, and travel coordination.
• Develop, implement, and maintain organizational systems for transaction files, documentation, and compliance across both verticals.
• Independently monitor and track critical deadlines, project deliverables, and schedules for real estate transactions, ensuring alignment with organizational goals.
• Draft, review, and distribute correspondence, reports, and updates to internal and external stakeholders with minimal supervision.
• Identify and troubleshoot office and technology issues, providing recommendations for process improvements and operational efficiency.
• Ensure compliance with company policies regarding document retention, data accuracy, and confidentiality for both Commercial and Farmland investments.
Transaction Oversight and Coordination:
• Lead the due diligence processes for Commercial and Farmland transactions, including coordinating with external stakeholders such as lenders, title companies, and property managers.
• Review and analyze property surveys, title reports, and tax records to identify potential risks and ensure transaction accuracy.
• Manage the preparation and review of closing documents, closing binders, and post-closing records, exercising independent judgment to resolve discrepancies.
• Recommend and implement solutions to streamline transaction workflows and improve cross-team collaboration.
Cross-Functional Collaboration:
• Serve as a liaison between the Commercial and Farmland teams and other departments, ensuring alignment and effective communication.
• Represent the Commercial and Farmland teams in cross-vertical initiatives, contributing to the organization’s strategic planning efforts.
• Proactively identify opportunities for operational enhancements and provide recommendations to leadership.
• Coordinate and support special projects, including preparing high-level presentations and analysis.
EDUCATION, EXPERIENCE AND OTHER QUALIFICATIONS:
• Bachelor’s degree in business administration, real estate, or a related field, or equivalent work experience.
• Minimum of three years of experience in a high-level administrative support role, preferably in real estate, agriculture, or a related industry.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Familiarity with real estate documentation and transaction processes is a plus.
• Strong organizational and project management skills, with the ability to handle complex tasks independently.
• Excellent analytical, written and verbal communication skills.
• Demonstrated ability to exercise discretion and independent judgment in decision-making.
• Professional demeanor and commitment to maintaining confidentiality.
• Ability to collaborate effectively across teams and contribute to a positive workplace culture.
This full-time position offers competitive benefits and compensation package including two group health insurance options: PPO or HDHP plans, dental, vision and voluntary life insurance at nominal costs as well as additional individual policy offerings of Accident, Critical Illness and Hospitalization plans. Also available are Flex Spending Accounts (medical and dependent care) and/or an HSA account (with an HDHP). Company paid benefits include a $50K Life/AD&D Plan, Short and Long Disability Insurance plans, 401(k) with matching provision, unlimited vacation policy, 5 sick days per calendar year, 12 1/2 paid holidays and working in a collaborative, high energy team environment.
