Fund Operations Analyst

About the role

As our Fund Operations Analyst, you’ll be the internal linchpin between our investment team and our external fund administrator. You’ll own the integrity of our fund’s financial operations—coordinating with the third-party administrator to execute capital calls, calculate NAVs, manage fee waterfalls, and prepare audit-ready books. Your ability to challenge assumptions and streamline workflows will ensure our Limited Partners see rock-solid, transparent reporting every period. If you prefer unglamorous, high‑impact work (and can thrive in a lean team where you’re the go‑to for anything that breaks), read on.

Key Responsibilities

Coordination with Fund Administrator

• Serve as the day-to-day liaison to our third-party fund administrator
• Validate administrator deliverables (NAV statements, capital call notices, investor communications) and escalate discrepancies immediately

Fund Accounting & NAV Calculations

• Oversee the preparation and reconciliation of monthly, quarterly, and annual NAVs alongside the administrator
• Manage capital call and distribution notices; track LP commitments and unfunded balances

Reporting & Compliance

• Generate and review LP reports—capital statements, quarterly performance summaries, and any ad-hoc analytics
• Liaise with external administrators, auditors, and tax advisors for annual audit and tax filings; own issue resolution
• Support Form D, FATCA/KYC‑AML filings and ongoing compliance checks

Process Improvement & Documentation

• Identify manual bottlenecks; implement checks, controls, and basic automations
• Document workflows and maintain an internal operations playbook

Cross‑Functional Collaboration

• Partner with Finance, Legal, Compliance and Portfolio teams to ensure data integrity
• Translate complex fund structures into clear, concise explanations for investors and auditors

Required Qualifications

• 2–4 years in fund accounting, private markets operations or fund administration
• Bachelor’s in Finance, Accounting, Business or related field
• Advanced Excel skills (pivot tables, complex formulas; VBA is a plus)
• Familiarity with fund-administration platforms (eFront, Investran, Vista)
• Obsessive attention to detail and a zero-tolerance policy for errors
• Relentless problem-solver—never settles for “that’s the way it’s done”
• Excellent communicator—can translate fund mechanics into investor-ready narratives
• Bias for action—spots issues in hand-offs and fixes them proactively
• Comfortable juggling competing priorities in a high‑velocity environment

Preferred / “Nice‑to‑Have”

• Prior VC or PE fund experience
• Exposure to data-visualization tools (Tableau, Power BI)
• Understanding of partnership tax structures and waterfall modelling
• SQL or scripting (VBA/Python) for data extraction and basic automation
• Familiarity with AI‑enabled reporting or dashboard tools

The Unvarnished Reality

• You’ll own end‑to‑end fund ops: when something breaks, it’s on you to fix it—fast.
• Expect to clean up legacy spreadsheets, wrestle with imperfect data and push back on “that’s how we’ve always done it.”
• This role is mission‑critical but often invisible—your success looks like “no one noticing a problem.”

Why Join Us

• Help scale the operational backbone of a high‑growth venture fund.
• Drive adoption of next‑gen analytics and automation in fund operations.
• Competitive compensation and full benefits.
• Genuine opportunity to shape process, tooling and team as AUM grows.