Executive Assistant (Premium Bottled Waters LLC)

At Premium Bottled Water, we are dedicated to providing the highest quality bottled water to our customers. Our commitment to excellence extends beyond our products to our team, where we foster a collaborative and dynamic work environment. We are currently seeking a highly organized and proactive Executive Assistant to support our CEO, as well as our HR, Payroll, and Warehouse Management teams.

Job Summary

The Executive Assistant will play a pivotal role in ensuring the smooth and efficient operation of our executive office and supporting various departments. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate will be a reliable and resourceful professional who can anticipate the needs of the executive team and facilitate effective communication across departments.

Key Responsibilities

• Executive Support:
• Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and organize documents, presentations, and reports for executive meetings.
• Handle confidential information with discretion and maintain a high level of professionalism.
• HR Assistance:
• Assist the HR Manager with recruitment processes, including scheduling interviews and onboarding new employees.
• Maintain employee records and support HR-related documentation and reporting.
• Coordinate training sessions and employee engagement activities.
• Payroll Support:
• Collaborate with the Payroll Manager to ensure accurate and timely processing of payroll.
• Assist with payroll data entry, verification, and resolving discrepancies.
• Maintain payroll records and support compliance with relevant regulations.
• Warehouse Management Support:
• Assist the Warehouse Manager in coordinating logistics, inventory management, and order fulfillment.
• Facilitate communication between the warehouse team and other departments to ensure seamless operations.
• Help prepare reports and analyze warehouse performance metrics.
• General Administrative Tasks:
• Manage incoming and outgoing communications, including emails, phone calls, and mail.
• Organize and maintain filing systems, both electronic and physical.
• Coordinate office supplies and equipment maintenance.

Qualifications

• Education:
• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Experience:
• Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
• Experience supporting multiple departments is highly desirable.
• Technical Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with HR and payroll software is a plus.
• Ability to quickly learn and adapt to new technologies and systems.

Skills and Competencies

• Organizational Skills: Exceptional ability to prioritize tasks, manage time effectively, and handle multiple responsibilities simultaneously.
• Communication: Strong verbal and written communication skills, with the ability to interact professionally with all levels of the organization.
• Attention to Detail: High level of accuracy in handling information and completing tasks.
• Problem-Solving: Proactive approach to identifying issues and implementing effective solutions.
• Confidentiality: Ability to handle sensitive information with discretion and integrity.
• Team Player: Collaborative mindset with the ability to work well independently and as part of a team.
• Adaptability: Flexibility to adjust to changing priorities and work in a fast-paced environment.

If you are an enthusiastic professional looking to make a significant impact within our organization as an Executive Assistant, we encourage you to apply!

Job Type: Full-time

Pay: $33,000.00 - $41,360.00 per year

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Executive administrative support: 3 years (Required)

Language:

• Spanish (Preferred)

Ability to Commute:

• Madera, CA 93637 (Required)

Work Location: In person

Salary : $33,000 - $41,360