Legal Secretary

Position: Legal Secretary – Banking/Finance and Corporate

Position Type: Permanent

Location: Birmingham, MI

Pay: Up to $80,000 based on experience

Shift: 1st, 8:00am-5:00pm

Position Summary:

Seeking an experienced Legal Secretary to join the Birmingham office, supporting the Banking and Finance and Corporate practice teams. Seeking a candidate who is organized and displays keen attention to detail, with a superb commitment to client service. This individual should be comfortable working independently, as well as part of a team.

Position Responsibilities:

• Participates in a client-focused team displaying professionalism, excellent communication skills, and exercising personal judgment under the ultimate direction of assigned timekeepers.
• Prepare, edit, and proofread legal documents and correspondence, along with handling closing preparations.
• Files legal documents with appropriate attachments, both electronically and via traditional filing methods.
• Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance.
• Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested.
• Receives, reads and routes incoming postal mail.
• Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery.
• Maintains appointment and deadline reminder calendar (docket) for all case-related dates. Including but not limited to appointments, deadlines, and follow-up dates.
• Reviews calendar reports generated from docket control system.
• Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis.
• Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition.
• Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline.
• Schedules depositions, hearings, appointments, and conference calls; prepares necessary documents and copies for meetings.
• Requests checks for filing fees, etc. and attorneys' business expense reimbursements.
• Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys, paralegals, or Human Resources representatives.
• Attend staff meetings, training sessions and other required employee meetings.
• Copying, typing, scanning, faxing and any other general office duty as needed.
• Maintains confidentiality in all firm and client matters.
• Assists with other firm work as directed by attorney or paralegal.

Position Requirements:

• Minimum of completion of high school, Bachelor’s degree in legal studies or related field preferred.
• Two to three years on the job experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.
• Experience supporting Banking and Finance and/or Corporate practice preferred.
• Proficient in MS Office Suite and legal document management software with the ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription at a level of at least 30 wpm.
• Excellent proofreading skills.
• Exceptional organizational and multitasking abilities to meet deadlines and manage competing priorities.
• Works independently and completes tasks with minimal supervision.
• Professional demeanor and ability to work well in a team-oriented environment.
• Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff.
• Committed to providing responsive client service.
• Occasional hours outside of normally-scheduled hours.
• Knowledge of iManage, Adarant, EAPro, Intapp or other document management systems.

About Spark Talent Acquisition:

Spark Talent Acquisition is a Michigan-headquartered recruiting and staffing company that connects great talent with great employers. We understand that building the right team is vital to success. Listening to our clients and creating customized workforce strategies is at the core of what we do. We pride ourselves in team development as it matches our purpose as an organization to help people grow.