Purchasing Buyer

Purchasing Buyer

Comer, GA

Direct Hire

Job Summary:

The Purchasing Buyer is responsible for overseeing the end-to-end procurement process for purchased components, consumable products, and MRO (Maintenance, Repair & Operations) items. This role manages all aspects of the procurement cycle—from the initiation of RFQs/RFPs, supplier negotiation, purchase order issuance, and receipt of goods to invoice receiving and reconciliation. The ideal candidate will ensure timely, cost-effective purchasing while maintaining high standards of quality and supplier performance.

Key Deliverables:

• Procurement Cycle Efficiency:
• Ensure timely processing from RFQ/RFP issuance to invoice receipt, minimizing cycle times.
• Cost Savings & Contribution Margin:
• Achieve targeted cost reductions and improve overall contribution margins through effective negotiation and supplier selection.
• Supplier On-Time Delivery:
• Maintain and improve supplier delivery performance to support uninterrupted production and operations.
• Quality & Compliance:
• Guarantee that all purchased items meet quality specifications and comply with internal and external procurement standards.
• Inventory Optimization:
• Contribute to optimal inventory levels and turnover rates through accurate forecasting and purchasing practices.
• Continuous Improvement:
• Implement process improvements to enhance efficiency, reduce costs, and mitigate supply chain risks.

Supervisory Responsibilities:

• Team Collaboration:
• While not directly responsible for hiring or managing a large team, the Purchasing Buyer may mentor and guide junior procurement staff and coordinate closely with cross-functional teams.
• Process Leadership:
• Champion best practices in procurement, ensuring disciplined adherence to procurement policies and continuous process enhancements.

Duties/Responsibilities:

• End-to-End Procurement Management:
• Develop, implement, and manage processes for sourcing and procuring purchased components, consumable products, and MRO items.
• RFQ/RFP Administration:
• Prepare and issue RFQs and RFPs, analyze bids, negotiate terms, and select suppliers based on quality, cost, and delivery performance.
• Supplier Relationship Management:
• Build and maintain strong relationships with suppliers, monitor their performance, and conduct regular performance reviews and audits.
• Cross-Functional Coordination:
• Collaborate with Engineering, Production, Quality, and Inventory teams to accurately define material specifications and ensure timely delivery.
• Purchase Order & Invoice Management:
• Generate purchase orders, track order progress, oversee the receipt of goods, and process invoice payments accurately and efficiently.
• Cost & Risk Analysis:
• Identify cost-saving opportunities, assess supplier risks, and develop contingency plans to mitigate potential supply chain disruptions.
• Documentation & Compliance:
• Maintain comprehensive records of procurement activities and ensure compliance with company policies and relevant regulatory requirements.
• Continuous Improvement:
• Participate in and drive continuous improvement initiatives within the procurement function.
• Additional Duties:
• Perform other related duties as assigned.

Required Skills/Abilities:

• Communication:
• Excellent verbal and written communication skills.
• Interpersonal & Negotiation:
• Strong negotiation abilities and effective interpersonal skills to build and maintain supplier relationships.
• Organizational Skills:
• Excellent organizational and time management skills with keen attention to detail.
• Analytical Skills:
• Strong analytical and problem-solving skills to evaluate supplier performance and procurement strategies.
• Technical Proficiency:
• Proficient in Microsoft Office Suite, ERP systems (CMS_ERP system would be a plus), and procurement software.
• Adaptability:
• Ability to manage multiple projects simultaneously in a fast-paced environment.

Education and Experience:

• Education:
• Bachelor’s degree in Business, Supply Chain Management, Engineering, or a related field is preferred.
• Experience:
• 3-5 years of experience in procurement or purchasing, preferably in environments involving purchased components, consumable products, and MRO items. Proven experience with RFQ/RFP processes, negotiation, and invoice reconciliation is essential.