What are the responsibilities and job description for the Spark Talent Acquisition, Inc. | Legal Assistant position at Spark Talent Acquisition, Inc.?
Position : Legal Assistant - Estate Planning and Corporate
Location : Birmingham, MI
Pay : $55,000-$75,000
Position Summary :
A Michigan-based full-service law firm with over 180 attorneys and six offices is seeking an experienced Legal Administrative Assistant to support its Estate Planning and Corporate Practice Teams in the Birmingham office.
The ideal candidate will be highly organized, detail-oriented, and dedicated to providing exceptional client service. This role requires the ability to work independently and manage multiple priorities in a fast-paced environment.
Position Responsibilities :
- Preparing and filing of probate documents for probate, guardianship, and conservatorship proceedings in Probate Court.
- Supporting daily administration of trust accounts working with trustees, beneficiaries, attorneys, and other advisors.
- Working with financial institutions, trust companies, title companies, transfer agents, creditors, realtors, Social Security Administration, IRS, Michigan Department of Treasury, and other entities regarding trust and estate assets in which a decedent held a beneficiary or ownership interest.
- Managing Irrevocable Life Insurance Trusts for attorneys including but not limited to docketing, collection of premiums, monitoring policies, and attending to payment of policy premiums.
- Assist with the preparation and filing of legal documents, including court filings, and estate planning documents.
- Prepare, edit, and proofread legal documents and correspondence, along with handling closing preparations.
- Files legal documents with appropriate attachments, both electronically and via traditional filing methods.
- Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance.
- Maintains attorney calendars and deadline reminders, including but not limited to appointments and follow-up dates.
- Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis.
- Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition. Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline.
- Schedules appointments, conference calls, and prepares necessary documents and copies for meetings and closings.
- Requests checks for filing fees, etc. and attorneys' business expense reimbursements.
- Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys, paralegals, or Human Resources representatives.
- Attend staff meetings, training sessions and other required employee meetings.
- Copying, typing, scanning, faxing and any other general office duties as needed.
- Maintains confidentiality in all firm and client matters.
- Assists with other firm work as directed by attorney or paralegal.
Position Requirements :
About Spark Talent Acquisition :
Spark Talent Acquisition is a Michigan-headquartered recruiting and staffing company that connects great talent with great employers. We understand that building the right team is vital to success. Listening to our clients and creating customized workforce strategies is at the core of what we do. We pride ourselves in team development as it matches our purpose as an organization to help people grow.
Salary : $55,000 - $75,000
