Department Admin

Job Description

Job Description

Job Summary / Company :

Sparks Group has partnered with a prestigious university in DC to identify a Department Admin to join the team. This is an excellent contract to hire opportunity for someone interested in starting or continuing a career in higher education administration. Well qualified candidates will have 2 years administrative experience in a professional, fast paced environment.

Responsibilities :

• Receive and screen telephone calls and visitors; assist visitors or callers by answering questions or providing information regarding office / department policies or procedures. Refer inquiries to the appropriate staff member or office as needed.
• Prepare or direct the preparation of minutes, notices, manuals, agendas, and correspondence, along with supporting documentation.
• Coordinate the workflow of the office. Implement office procedures and practices. May assign and monitor student workers as directed. Relay directions from supervisors to coordinate administrative procedures within the department and / or among other offices.
• Answer inquiries on general and technical matters in accordance with established guidelines, and forward other items to supervisors or appropriate staff.
• Compose correspondence, reports, or other documents from rough drafts, shorthand notes, or Dictaphone tapes, ensuring correct grammar, spelling, and punctuation.
• Schedule appointments for supervisors as directed, utilizing knowledge of priorities and prearranged plans.
• Ensure office staff is informed of new or revised procedures and any pertinent information regarding assigned functions; update related policy / procedure manuals.
• Arrange meetings, schedule conferences, facilities, and services as directed by supervisors; notify attendees or participants of time and place.
• Ensure timely dissemination of information to students and faculty through the design and maintenance of bulletin boards and electronic documents.

Qualifications / Background Profile :

This job is In-Person.

Pay Range : Hourly $22.00 to $24.00

We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

Download the Sparks Group mobile app from Apple App Store or Google Play .

Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.

Salary : $22 - $24