What are the responsibilities and job description for the Office Administrator position at Sparks Group?
Job Description
Job Description
Job Summary / Company : Sparks Group has partnered with a well known CPA and Consulting firm in the Richmond, VA area that is seeking an Administrative Assistant for a contract opportunity. Do you have at least 2 years handling administrative duties in an office setting? Do you love working at a fast pace with a strong sense of urgency? If this sounds like the role for you please apply today!
Responsibilities :
- Maintain strict confidentiality, both within the company and with external parties.
- Manage the front lobby, including opening and closing procedures (locking doors, adjusting blinds, and turning off lights).
- Ensure the front lobby and all conference rooms are well-maintained and adequately supplied.
- Utilize technology for tasks such as composing correspondence (letters, memos, etc.), conducting internet research, and other duties.
- Perform standard administrative tasks, including copying, faxing, and scanning documents.
- Act as the primary communication hub for staff, disseminating key updates regarding Operations, Administration, and Facilities.
- Prepare invoices and statements for mailing (folding and stuffing).
- Process daily bank deposits.
- Update the company intranet with weather-related closure information.
- Maintain the break room / kitchen area, including operating the dishwasher and replenishing supplies.
- Order snacks, beverages, cleaning supplies, and office supplies as needed.
- Track expenses for monthly reconciliation and budget recording.
- Onboard new clients.
- Manage the check-in / check-out of client documents.
- Prepare and track FedEx / UPS shipments and certified mail.
- Process certified mail receipts.
- Perform other assigned duties, which may include cross-training and providing backup support for various CSC tasks, as well as assisting with scanning and assembling tax filings.
Qualifications / Background Profile :
This job is In-Person.
We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.
Download the Sparks Group mobile app from Apple App Store or Google Play .
Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.
