What are the responsibilities and job description for the Administrative Assistant position at Spartan Coatings?
Office Assistant / Office Manager
Pewaukee, WI | Full-Time | M–F 9am–5pm
About Us:
Spartan Coatings is a high-performance garage floor and concrete coating company based in Lake Country, WI. We bring strength, speed, and style to residential and commercial floors — and we’re growing fast. We're looking for a sharp, reliable Office Assistant / Manager to join our team and be the backbone of our daily operations.
Job Responsibilities:
- Answer inbound calls, texts, and emails professionally and promptly
- Book in-home estimates and manage the scheduling calendar
- Follow up with leads using provided scripts and CRM system
- Confirm appointments, send reminders, and update customers
- Coordinate install crews and maintain daily job tracking
- Organize receipts, contracts, and job folders (digital & physical)
- Process simple invoices and help manage job files
- Support sales reps and the owner with daily admin tasks
- Maintain a clean, organized office space and positive customer vibe
You’re a Fit If You:
- Are detail-oriented, organized, and tech-savvy
- Speak clearly and confidently on the phone
- Can handle a fast-paced environment with shifting priorities
- Are comfortable using email, Google Drive/excel and basic software
- Want to grow with a team that takes pride in what we build
- Bonus: Experience with Housecall Pro CRM, construction, trades, coatings, or customer service
Requirements:
- 1–2 years of office, admin, or assistant experience preferred
- Strong written and verbal communication skills
- Reliable transportation to our Pewaukee office
- Positive attitude and self-starter mindset
- Able to work independently and with a small team
Pay & Perks:
- Competitive hourly wage (based on experience)
- Monday–Friday, 9am–5pm (no nights/weekends)
- Growth opportunities in a growing company
- Laid-back but professional environment
- Work directly with the owner and leadership team
Ready to join the Spartan crew?
Apply now with your resume and a short note about why you'd be a great fit.
Job Type: Full-time
Pay: $17.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
Schedule:
- 8 hour shift
Ability to Commute:
- Pewaukee, WI 53072 (Required)
Ability to Relocate:
- Pewaukee, WI 53072: Relocate before starting work (Required)
Work Location: In person
Salary : $17 - $20