Administrative Coordinator

Description

An exciting opportunity for an Administrative Coordinator to join a fast-paced, growing fitness and wellness franchise. 

This is a hybrid role in the Nashville area supporting multiple executives under the guidance of the Executive Assistant. 

Duties/Responsibilities:

• Answer inquiries and point people in point them in the right direction.
• Organize and maintain files and databases in a confidential manner
• Receive and forward communications to different staff and departments
• Manage voicemail and forward to appropriate party
• Schedule appointments, meetings, and reservations as needed
• Receive deliveries; sort and distribute incoming mail
• Coordinate staff travel arrangements including transportation and accommodations when necessary
• Ensure meeting spaces are properly requisitioned ahead of schedule
• Work collaboratively with other departments to help solve clerical issues
• Offer assistance to accounting department on projects when assistance is needed
• Confer with other department to provide assistance on projects when assistance is needed
• Provide assistance to staff, managers, and senior-level officers as needed
• Create, prepare, and deliver reports to various departments as needed
• Perform clerical duties, such as filing, faxing, answering phone calls, and responding to emails
• Ensure conference rooms and other meeting spaces are prepared prior to use

Qualifications

• 2-3 years of clerical, secretarial, or office experience
• Proficient computer skills, including Microsoft Office
• Strong verbal and written communication skills
• Comfort multitasking and handling multiple requests from different individuals and departments
• Ability to work quickly and in a potentially high-stress environment
• Strong communication skills and extremely self-motivated when managing communication channels
• Independently motivated, with the ability to take on tasks and duties without immediate direction
• High degree of attention to detail
• Data entry experience
• Highly organized and capable of creating organizational systems that others easily utilize
• Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines