What are the responsibilities and job description for the Payroll & Benefits Administrator position at Spartan Fitness Holdings?
Spartan Fitness Holdings, LLC is looking for a dynamic and experienced Payroll and Benefits Administrator to join the People Team! This role will work alongside our current team of HR, Payroll, and Talent specialists, and report to the Director of People. The Payroll and Benefits Administrator is responsible for managing and overseeing the payroll process and employee benefits and leave of absence programs within an organization. Spartan Fitness currently spans over 15 states with potential for additional states added annually.
Payroll Responsibilities:
- Processing Payroll: Ensure that employees are paid accurately and on time, including calculating wages, overtime, bonuses, and deductions.
- Compliance: Ensure payroll processing adheres to local, state, and federal regulations, such as tax filings, wage laws, and labor regulations.
- Employee Records: Maintain up-to-date payroll records, including changes in employment status, pay rates, and deductions.
- Audits and Reporting: Prepare payroll reports and ensure accurate records for audits or regulatory reviews.
Benefits Responsibilities:
- Benefits Administration: Oversee and manage employee benefits such as health insurance, retirement plans (e.g., 401(k)), and other employee perks.
- Enrollment and Eligibility: Ensure employees are correctly enrolled in benefits programs and eligible for the appropriate benefits.
- Compliance: Ensure benefits programs comply with applicable laws, such as the Affordable Care Act (ACA) and the Employee Retirement Income Security Act (ERISA).
- Communication: Act as a liaison between employees and benefits providers, addressing questions or issues related to benefits
Leave of Absence Management Responsibilities:
- Policy Administration: Develop and manage company policies regarding leaves of absence, including sick leave, parental leave, FMLA, and other types of leave.
- Tracking and Documentation: Maintain accurate records of employee leave requests, approvals, and balances, ensuring compliance with legal requirements.
- Communication: Serve as the primary point of contact for employees regarding their leave of absence inquiries, providing guidance on procedures and entitlements.
- Coordination with Payroll: Ensure that leave of absence statuses are properly reflected in payroll systems to manage pay during leave periods accurately.
- Return-to-Work Coordination: Manage the process for employees returning from leave, including any necessary documentation and reintegration into the workplace.
