Administrative Assistant (SDS)

Salary : $32,686.00 - $46,578.00 Annually

Location : Spartanburg County, SC

Job Type : FTE - Full-Time

Job Number : 120765

Agency : Spartanburg Community College

Opening Date : 12 / 11 / 2024

Class Code : : AA75

Position Number : : 120765

Normal Work Schedule : : Other

Normal Work Schedule (Other) : : Monday-Thursday 8AM-5PMFriday 8AM-1 : 30PM

Pay Band : Band 4

Hiring Range - Min. : $32,686.00

Hiring Range - Max. : $46,578.00

Opening Date : 12 / 11 / 2024

EEO Statement : Equal Opportunity Employer

Agency Specific Application Procedures : : The application must be completed to include unofficial transcript(s), all current and previous work history, salaries, and education. A resume may be attached, but not substituted for completing work history and education sections of the application.

Veteran Preference Statement : South Carolina is making our Veterans a priority for employment in state agencies and institutions.

Job Responsibilities

Performs administrative support services to the Director of Student Disability Services and other department staff as appropriate; schedules appointments, distributes information to prospective students and program participants; maintains records and assists with reporting; maintains part-time personnel records and employment agreements. Provides assistance to all SDS students while focusing on students that request counsel or have additional needs.

• Serves as initial point of contact for visitors and prospective students, answers questions, provides information and directions; takes incoming calls and routes appropriate messages and information. Maintains accurate and confidential records for SDS students, virtual record-keeping and filing, and management of notes provided by notetakers. Receives and processes documentation for student intake, absence verification requests, student visits, and communications, as needed.
• Provides assistance to current and prospective students, including scheduling testing, intake, follow up, and other SDS related appointments. Provides self-advocacy counseling throughout the semester. Helps students assess current standing and options moving forward.
• Assists with digital accessibility needs. Captions and creates accessible documents as necessary.
• Maintains active student registry; assists in preparing progress reports and program accountability reports. Manages sending and tracking of student surveys and responses. Prepares and manages outgoing student correspondence and communication, including reminders, announcements, trainings, and instructions.
• Selects candidates for temporary / part-time positions, in coordination with Human Resources. Manages hiring process of temporary / part-time positions, communicates with applicants. Coordinates work schedules, temporary employment agreements and part-time payroll for SDS. Assists as needed in preparing and managing schedules of part-time notetakers, interpreters, captionists, and other support staff for SDS accommodation recipients.
• Performs other duties as requested by the supervisor and other program directors. Pursues continued education and training related to disability services. Maintains memberships to professional organizations such as AHEAD and SC AHEAD to stay knowledgeable and current in how disability law is being interpreted and applied in SC. Maintains office supplies and departmental equipment inventory.

Minimum and Additional Requirements

High school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

Preferred Qualifications

Bachelor's degree in a related area, plus 1 year of related work experience; or associate degree in a related area, plus 3 years related work experience; or HS diploma plus 5 years related work experience. Ability to communicate and interpret American Sign Language (ASL).

Additional Comments

Spartanburg Community College is an affirmative action and equal opportunity employer for all qualified persons regardless of race, color, sex, - including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note : The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

Salary : $32,686 - $46,578