What are the responsibilities and job description for the Admissions Specialist position at Spartanburg Methodist College?
Organizational Responsibilities: The Admissions Specialist reports to and is supervised by the Associate Director of Recruitment & Visitor Experience under the direction of the Executive Director of Admissions & Enrollment Services.
Job Summary: As an integral member of the enrollment team, the Admissions Specialist manages an assigned recruitment territory. The specialist is involved in all aspects of admission administration, including but not limited to analyzing data to develop marketing strategies to successfully attain set goals, counseling of prospective students and families, and building and maintaining contacts in the recruitment area. The specialist must maintain a commitment to the mission and programs of Spartanburg Methodist College and be able to communicate the unique nature of these programs accurately, professionally, and enthusiastically to a variety of audiences. A commitment to excellence is expected.
Major Areas of Responsibility:
- Develops and implements strategies to generate inquiries and applications from high school students within an assigned territory.
- Manages the applicant pool from the assigned territory through initiating and maintaining a consistent flow of communication by telephone, text, email, and CRM with prospective students, their families, and others who influence them.
- Analyzes data for the assigned territory and prepares reports as part of the ongoing assessment process for the Enrollment Management team.
- Selects sites for recruitment events in the assigned territory and organizes those events.
- Schedules on-campus appointments, interviews, and campus tours with students and their families.
- Evaluates the needs of students, provides guidance for students and their families throughout the admissions process and connects them with other campus resources.
- Plans and completes an extensive travel program within the assigned territory throughout the year.
- Articulates the College’s mission skillfully while traveling to numerous high schools, churches, and college fairs throughout the region.
- Schedules private visits to high schools within the assigned territory to build relationships with guidance counselors, other high school personnel, and prospective students.
- Represents the College effectively at various special events.
- Tracks progress of applicants and ensures all applicant paperwork and computer data is current, accurate, and complete.
- Participates in the final admissions decision process for students from the assigned territory by providing analysis of student records.
- Responds promptly and follows up on all inquiries.
- Contributes to the successful execution of on-campus admissions events.
- Performs administrative duties as assigned by the Associate Director of Recruitment and Executive Director of Admissions & Enrollment Services.
Skills, Knowledge and Abilities:
- Excellent organizational skills, attention to detail and efficiency in recordkeeping.
- Ability to work well with individuals from diverse backgrounds.
- Ability to communicate effectively both verbally and in writing.
- Ability to establish positive working relationships with members of the College community and the public.
- Ability to work independently and as a team.
- Possess strong public presentation skills.
- Proficient skills with Microsoft Outlook, Office, Word, and PowerPoint; preferred experience with a CRM.
- Willingness to work occasional evening hours and weekends as needed.
Working Conditions: This work is normally performed in an office environment and will require significant contact with students and family members. The work also includes public presentations on and off campus. The Admissions Counselor must be able to drive to off-site recruitment locations.
Physical Requirements:
- Light physical exertion—normally, seated, standing, or walking at will. Periodic handling of parcels or supplies. Use of handcart for transporting admissions materials.
- The incumbent may be required to lift materials up to 25 pounds.
- Significant standing for periods of up to three hours during college fairs.
- Ability to access office files and make public presentations.
- Manual and physical dexterity and visual acuity needed to operate a computer keyboard and handle paper documents.
- Sufficient near vision acuity to read information appearing on a computer monitor, in hand written form, and printed on paper.
- Adequate hearing and verbal abilities to communicate effectively in person and by telephone.
Education and Experience:
- Bachelor’s Degree required.
- Prior admissions experience preferred.
About the College: Founded in 1911, Spartanburg Methodist College is a private residential liberal arts institution serving a diverse student population within the United Methodist Connection. Since its founding as the first co-op school in the nation, SMC has remained dedicated to its mission to connect education and employment. After over 100 years as an Associate Degree granting institution, the college launched its first bachelor’s degree in 2019. SMC is growing significantly, adding new programs, and consistently evaluating operations because of a campus-wide commitment to innovation and a passion for designing all campus programs to serve its student population intentionally. Today, the college’s emphasis on education and employment includes a unique professional development concentration comprised of eight required courses for students seeking associate and bachelor’s degrees. SMC is committed to its student demographic and believes that global impact is possible through their success.
Spartanburg Methodist College does not discriminate on the basis of race, color, creed, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation or any legally protected status in any personnel action regarding the recruiting, hiring, and promotion of faculty and staff members.
All offers of employment are contingent upon satisfactory results of a background investigation. SMC participates in the federal E-Verify program.
SMC does not maintain an open application file. Unsolicited resumes will not be considered.
