What are the responsibilities and job description for the Coordinator, Music, Business & Legal Affairs position at SPE?
We are searching for a Coordinator, Music, Business & Legal Affairs to support a Senior Vice President and Vice President Music Business Affairs. This position will play an integral role in managing day-to-day operations and administrative functions in the department. The new hire will manage calendars, screen calls and emails, handle reporting, review vendor agreements, and more.
- Provide organizational and support to SVP and VP, Music Business Affairs. Provide additional support for Director, Acquisitions and Licensing, and SVP Music Administration and Strategic Planning.
- Lead, update, troubleshoot and provide training for departmental ‘Postmortem’ review process for films and television shows, which ensures that all agreements and payments have been finalized and any outstanding issues have been addressed.
- Perform in-depth music and legal research when required
- Draft and prepare certain artist and musician agreements for review. Compile information/data and prepare schedules and exhibits to be attached to longform agreements
- Facilitate electronic payments for music related costs on television projects
- Take on department-wide, long term organizational projects and liaise with other studio departments when needed
- Provide creative copy for social media and email blasts for Madison Gate Records
- Create and update presentations, reports, letters, and other forms of management reports and communications
- Screen calls and emails
- Manage calendar and activities (Setting meetings, Call list, etc.)
- Maintain knowledge database (info on specific companies or technologies) and electronic files
- Perform agreement redlining and legal form completion
- Review websites, games, applications, and other materials for basic legal review compliance
- Review incoming requests for vendor agreements, including Statements of Work and Master Services Agreement
- Review and revise sweepstakes rules
- Review creative materials for co-promotions, integrations, and custom content
- Contract Management and tracking, including preparing tracking reports
Skills & Competencies:
- Superb organizational and time management skills
- Able to work independently and with little direction
- Excellent oral (professional and friendly demeanor) and written (spelling, punctuation, grammar) communications skills
- Ability to multi-task and work well with others
- Discretion and integrity
- Strong document and redlining skills
- Social media and gaming savvy
- At ease in fast-paced, high energy, ever-changing work environment
- Computer applications: Word, PowerPoint, Excel, Lotus Notes, Internet savvy
Required Experience:
- 3-5 years administrative and organizational support for busy executive; prefer Law Office or Legal experience
- Experience working in a fast-paced environment with tight deadlines
- Education: B.A., B.S., or equivalent preferred