What are the responsibilities and job description for the Billing Specialist position at Special Aerospace Services?
Billing Specialist
Location: Huntsville, AL
Who We Are
SAS is an aerospace and defense company specializing in engineering, hardware, products, and mission-critical communication systems to meet customer needs during the life cycle of a program or project. The SAS team provides engineering services, counter-hypersonic missile defense, mission-critical communications and technology solutions, and precision machining to defense, intelligence, and space customers. Our clients include NASA, DoD, and commercial space providers. As a lifecycle company, we have established dedicated teams to meet customer needs at any stage in the lifecycle of a program or project. Whether it is R&D, proposal support, systems engineering, digital engineering, or the manufacturing and delivery of hardware, SAS is the go-to company for engineering and hardware in the space industry.
Your Role
We are seeking a detail-oriented Billing Specialist responsible for performing all necessary analysis to set up billing and prepare monthly invoices in a multi-company environment. The ideal candidate will work both independently and collaboratively, demonstrating the ability to handle stress and work well under pressure. This role requires the ability to assess, interpret, and apply government and industry standards, specifications, and handbooks to specific tasks. The Billing Specialist will work closely with the Accounting Manager and Corporate Controller.
How You Will Be Rewarded
We provide a total rewards approach to compensation, providing incentives and benefits far beyond base salary. Compensation depends on the candidate’s work experience, education/training, and related skills.
Benefits
A comprehensive package that supports not just the individual but also their family. This includes a robust bonus structure, unlimited PTO, competitive health coverage, 401K match, fitness reimbursements, Pet Insurance, and our Good Grades Program to support your children’s educational success. Corporate Giving & Volunteer Programs: A firm commitment to community involvement, with ample opportunities for our team members to lead and participate in volunteer initiatives. Professional Growth: Lead critical projects and drive innovation at the forefront of the aerospace sector within the SAS Platform.
RESPONSIBILITIES:
- Understand and review basic contract documents
- Collaborate with the Project Accounting team to set up billing
- Calculate and process invoices in Unanet
- Calculate invoices for CPFF, T&M, and FFP LOE projects after year-end using actual indirect rates for the closed fiscal year
- Send invoices to the Program Manager for approval and remit them to clients through WAWF, IPP, and subcontractor portals as required
- Establish and maintain business relationships with internal and external customers
- Provide guidance and support to facilitate DCMA closeout requirements
- Generate weekly accounts receivable aging reports in Unanet
- Follow up on payment discrepancies with clients
- Ensure all invoicing and collections comply with the Company's financial policies and procedures
- Follow the contract close-out process to finalize contracts after completion and post-audit
- Assist with the annual financial audit as needed
- Perform other related duties as assigned
REQUIRED SKILLS/EXPERIENCE:
- Minimum of 5 years of government contract billing experience.
- A Bachelor’s or Associate’s degree in a related discipline (Business, Finance, or Accounting) is desirable
- Proficient in Unanet, WAWF, and IPP
- Proficient in Microsoft Outlook, Excel, and Word
- Experience processing a large volume of invoices
- Strong analytical skills with a keen attention to detail
- Ability to work well under pressure and manage multiple tasks simultaneously
- Excellent interpersonal skills and the ability to work both independently and collaboratively
The background check and drug screen will be required prior to any hire. Due to our status as a federal contractor, US citizenship is required across all our roles.
Special Aerospace Services is an Equal Opportunity Employer. It prohibits discrimination, retaliation, or any type of harassment on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, citizenship, immigration status, or any other legally protected status in employment, including in hiring, firing, and recruiting decisions. All applicants must be authorized to work lawfully in the United States for positions at SAS. There may be limited circumstances in which a law, regulation, executive order, or government contract would require certain citizenship; only in those limited circumstances would SAS require certain citizenship status to comply with the relevant law, regulation, executive order, or government contract applicable to that position. For all other positions, SAS does not consider an applicant’s citizenship but only requires that the applicant be authorized to work lawfully in the United States. If a position is one that falls under export control laws and regulations requiring authorization from the U.S. government to access export-controlled items, any hiring is contingent on the applicant passing the export compliance assessment, which is separate from the I-9 process, for that specific position.
Elevate your career by joining the SAS Platform, a leader in aerospace innovation.
