Special Events Operations Coordinator Sr

This position is located out of our San Antonio Corporate office, 70% travel is required. This role has an ability to go hybrid after successful completion of training.

Do you consider yourself a "People Person"? Are you skilled at multi-tasking, organizing, and planning? Do you have previous project management experience? If so, this role may interest you. We are looking to hire a Special Events Operations Coordinator to join our dynamic Enabling Operations Team!

Leidos QTC Health Services collaborates closely with government and non-government customers to address current and future program needs within the health services domain. We specialize in disability-focused medical examinations, independent medical exams and review services, occupational health services, diagnostic testing, and case management solutions. As innovators, we focus on advancing technologies that improve service delivery, with a particular emphasis on enhancing accessibility for examinees in rural communities. With a proven track record of continuous improvement and steady growth, we now handle over 2 million appointments annually. Visit  for more information

In this rewarding role, you will :

Serve as point of contact for operational and clinical staff, local partners, and business stakeholders including EH&S and Emergency Operations Center

Coordinate the logistics for mobile clinical events, including scheduling, setup, on site operations, and concluding activities

Ensure ADA-compliant accommodations, space for medical equipment, privacy needs, and accessibility for patients

Coordinate the allocation and transportation of medical supplies, equipment, and technology for each event including exam tools and PPE

Coordinate with internal departments to ensure all required staff are notified effectively on all upcoming special events; maintain effective communication channels to convey / coordinate last-minute changes

Utilize various tools to coordinate and manage complex projects related to the utilization of Mobile Clinics and traveling staff to support event requests

Conduct post-event evaluations to assess successes, areas of improvement, and overall event impact

Manage, prioritize and successfully execute multiple events concurrently with minimal supervision, using well-documented project plans

Work closely with managers, executives, end users, and customers (both internal and external) on assigned events

Develop standardized processes and procedures designed to ensure the highest level of operational effectiveness and efficiency

Develop flow diagrams and detailed instructions to ensure the operator’s understandability of standardized processes and procedures

Develop training materials (presentations and manuals) to ensure operators are effectively trained on the strategic implementation of new processes and procedures

Work closely with Mobile Operations Leadership to analyze Work in Progress (WIP) data, and identify and eliminate team, system, or process bottlenecks

Develop recommendations for resolving operational flow issues and help recommendations

Perform other duties and responsibilities as assigned

Travel required up to 70%

Have project management skills, ability to plan, organize and manage all elements of special events including timeline development, task delegation, and milestone tracking

Have logistic coordination skills to coordinate complex logistical aspects of mobile clinical events such as equipment transportation, site set up, and travel

Have strong analytical, data analysis, problem-solving and presentation skills

The ability to handle confidential information

Have demonstrated ability to work independently, take initiative and be self-motivated

Have strong written and verbal communication skills

Have the ability to quickly foster relationships and credibility at all levels

Have excellent organization and follow-up skills

You must have :

A Bachelors degree from an accredited college in Business Administration, or equivalent experience / combined education

5 - 10 years of direct experience in project management

The ability to successfully pass National Agency Check with Inquiries (NACI) background investigation

Salary Range : $85,415.97 - $(phone number removed) up to 8% Bonus potential

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. As a result, we offer meaningful and engaging careers to support you and your career goals, all while nurturing a healthy work-life balance. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here :

The Leidos QTC Health Services pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) : geographic location, responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Leidos QTC Health Services. is a VEVRAA Federal contractor and an Equal Opportunity Employer. The company has an ongoing commitment to affirmative action and the creation of a workplace free of discrimination, harassment and retaliation. The company recruits, hires, trains, and promotes individuals in all job titles without regard to race, color, creed, religion, ancestry, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, people with disabilities protected under law, and protected veteran status.

• This job description supersedes all prior job descriptions and is intended to describe the general content and essential requirements for the position listed above. It is not to be construed as an exhaustive statement of requirements, duties and responsibilities. Management reserves the right to add or change the duties of this position as required at any time.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Salary : $85,416