What are the responsibilities and job description for the Administrative Assistant position at Special-Lite Inc?
Description
Job Title : Administrative Assistant
Department : Benton Harbor Operations
Reports to : A. Arnold
Approved by / Date : Plant Manager / 1 / 27 / 25
Supervisory Responsibilities : No
FLSA Status : Non-Exempt
Position Summary : Organize and facilitate all customer visits and tours. Manage front office operations, organization, and keep supplies and equipment functional. Help support and back-up scheduling and human resources. Assist plant manager with all plant administrative duties and help manage office calendar events, vacations, and holidays. Answer all incoming calls and forward them to the proper person or department, as well as greet visitors in a friendly professional manner. Receive and distribute all incoming faxes, receive, and sort incoming mail, apply postage to outgoing mail. Data entry and other duties as required.
Key Job Responsibilities :
- Welcome all visitors to the reception area.
- Answers, screens, and routes telephone calls; responds to general inquiries from customers and employees.
- Receive, screen, and route emails.
- Sort and scan shipped order files.
- Performs general clerical duties to include but not limited to typing, photocopying, emailing, faxing, printing, and mailing, keeping the office area organized and clean.
- Distributes incoming mail to employees and prepares the outgoing mail.
- Maintains and orders office supplies.
- Maintain an organized work area.
- Help manage communication between plants and prioritize responses needed.
- Help manage all training functions and help translate documentation to Spanish.
- Help manage conference room schedules and preparation.
- Manage cleaning service and certain vendors.
- Manage plant tours and visits.
- Assist with any other duties assigned by the plant manager as required.
Position Requirements :
Primary Physical Requirements :
Required Safety Equipment :
Position Requirements
Full-Time / Part-Time
Full-Time
Shift
Days
Drug Screening
Open Date
2 / 11 / 2025
Location
Special-Lite, Benton Township
EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
This position is currently accepting applications.
