What are the responsibilities and job description for the '26 TEAM MINNESOTA/USA GAMES ADMINISTRATION COORDINATOR position at Special Olympics Minnesota Inc?
SOMN is a chapter of the world's largest organization advocating for the advancement and inclusion of people with intellectual disabilities, and through current sports, health, and leadership programs engaging people with and without disabilities, provides a positive impact for Minnesotans of every age and every ability.
The 2026 Team Minnesota / USA Games Administration Coordinator plays a crucial role in facilitating and organizing various essential administrative and operational responsibilities pertaining specifically to Team Minnesota as they prepare for the upcoming event. This encompasses a wide range of activities, including managing the registration process and maintaining accurate data records, coordinating timelines and scheduled events for all participants involved, and offering support to the committee by fulfilling various administrative requirements as needed. It's important to note that this position is temporary, with an anticipated conclusion date set for July 15, 2026, marking the end of its responsibilities once the games are completed.
Reports to : Vice President of Sports, Health and Schools.
Position Responsibilities :
Provide a full range of administrative support that includes but is not limited to management of registration, data entry and preparation of reports.
Work with Team MN Committee on administrative, scheduling and communication tasks.
Update and input all required registration forms and data into proper database.
Coordinate and communicate scheduling of meetings, interviews, and attendance at special events for applicants and participants of Team MN.
Attend all meetings related to job responsibilities and duties.
Collaborate with supervisor and Team MN Committee clearly and effectively.
Performs other related duties as assigned by management.
Working Environments :
Work location : Hybrid — In-office and non-office settings will vary week to week depending on schedule and events, typically not to exceed 50% of most weeks.
Outdoor events — May include work in cold or warm temperatures, which may require appropriate clothing and / or other protection to maintain health and safety. Some work may occur in winter conditions and will require accommodation for cold, snow and ice.
Noise — Music and / or other entertainment at some events; sports events with large crowds; school events with the full student body (e.g. pep rallies); etc.
Travel — Required for meetings and events, typically 5-10% of total time in a week, with 0-5% being more common. Travel may be statewide, but more commonly will be within the Twin Cities metro area.
Physical demands — Sitting; standing; transporting supplies, materials and equipment by use of carts, etc.
Competencies : Detail oriented
Multitasking
Written and verbal communication
Empowers others
Interpersonal communication
Supportive
Prospecting
Diversity and inclusion
Required qualifications :
Associate's degree in administration, communication, or related field or equivalent work experience.
Must be able to multi-task in a fast-paced work environment
Excellent written and oral communication skills
Must be familiar with Microsoft Office tools and navigating platforms.
Experience with data entry
Strong organizational, problem-solving, and analytical skills.
Ability to manage priorities and workflow.
Versatility, flexibility and a willingness to work within constantly changing priorities with enthusiasm.
Acute attention to detail.
Good judgment with the ability to make timely and sound decisions.
Experience organizing small- to mid- size meetings and / or training.
Benefits :
Our comprehensive benefits package includes Health, Dental, and Vision Insurance; Life, AD&D, and Long-Term Disability Insurance; Health Saving Account, Flexible Spending Accounts, 401K plan, Flexible Time Off and Paid holidays.
Diversity, Equity, and Inclusion :
Special Olympics Minnesota is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Compensation details : 48000-53000 Yearly Salary
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