What are the responsibilities and job description for the Administrative Assistant position at Specialized Pavement Marking, Inc.?

Job Description

Administrative Assistant Job Ad

Title : Administrative Assistant

FLSA : Non-Exempt

Wage : Starting at $19 per hour

Onsite Position

Are you a high-energy, detail-oriented professional who thrives in a fast-paced environment? Do you love juggling multiple priorities while keeping things organized and running smoothly? If so, we have the perfect opportunity for you!

We are looking for a dynamic Administrative Assistant to join our team! In this role, you’ll be the go-to person for customer inquiries, project documentation, and administrative support, ensuring that daily operations stay on track. If you excel at multitasking, problem-solving, and providing top-notch customer service while balancing project responsibilities, we want to hear from you!

What You’ll Do :

Perform general office duties such as answering phones, ordering supplies, and maintaining a professional workspace
Be the first point of contact for customer inquiries, providing exceptional service and quick problem resolution
Schedule and coordinate meetings, appointments, and project timelines, ensuring nothing falls through the cracks
Prepare and distribute internal and external communications, including emails, memos, and reports
Monitor and track project progress to ensure deadlines are met, escalating issues when necessary
Support billing, invoicing, and payment tracking for projects
Assist with special projects and other tasks as assigned by management

What You Bring to the Team :

Strong customer service and interpersonal skills

Excellent verbal and written communication abilities

Highly organized with attention to detail and the ability to prioritize tasks effectively

Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook

Ability to handle multiple tasks in a fast-paced environment

Strong critical thinking and problem-solving skills

Knowledge of construction software or ERP systems preferred

Dependable, team-oriented, and adaptable to changing priorities

Education & Requirements :

High school diploma or equivalent required

Associate degree in Business Administration or a related field preferred

Valid driver’s license and a good driving record

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Work Environment & Physical Requirements :

On-site position – this role is not eligible for remote work

May be exposed to various environments, including manufacturing, warehousing, or non-traditional office settings

Ability to sit or stand for extended periods and occasionally lift office supplies (up to 15 lbs.)

Why Join Us?

Be part of a growing company with multi-state operations

Work in a high-energy, collaborative environment

Gain exposure to diverse office functions and career growth opportunities

Disclaimer : The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this position.

Specialized Pavement Marking LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Other Duties : Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice

Salary : $19

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