Office & Accounting Administrator - Direct Hire

Specialized Staffing Solutions is seeking a detail-oriented Office and Accounting Administrator to join the Ziker Cleaner family. In this role, you will manage day-to-day office operations, provide administrative support to various departments, and oversee key accounting functions.

Objective:

Perform accounting, administrative, and customer service tasks to support the company's changing needs in ways that align with the strategic plan and values while maintaining a high degree of integrity, confidentiality, and compliance. Demonstrate a high level of respect for all employees and customers. Build, foster, and feed into a culture of positivity, service to others, and authentic relationships.

Essential Functions:

• Weekly Reporting: Track and prepare data to complete the weekly management reports and graphs on time every week. Create, update, and maintain regular spreadsheets including but not limited to route sales tracking, referrals, subscriptions, etc.
• Accounts Payable: Receive, review, and verify invoices for appropriate approval. Enter invoices and expenses in QuickBooks Online and prepare checks and/or schedule payments within agreed-upon terms. Maintain vendor records and request W9 forms as needed. Keep organized records per company policy.
• Accounts Receivable: Prepare and send monthly statements to customers. Monitor account balances and contact customers about past due balances and update credit cards on file. Handle billing inquiries and process payments as necessary.
• Customer Service & Phone Support: Answer incoming phone calls and assist customers when possible or direct them to the appropriate contact. Assist with answering incoming web chats. Ensure that all customers’ needs and problems are satisfied in a prompt, efficient, and professional manner.
• Administrative Support: Provide support and complete tasks for management as needed. Responsibilities may include but not be limited to reviewing timecards and attendance, distribution of monthly learning modules, employee recognition and communication programs, and ordering supplies among others.

Work Environment:

Indoors, climate controlled. Low to medium noise level.

Office environment, adjoining to production facility and storefront.

Standard industry clothing racks in the storefront and an industrial setting in the production facility.

Physical Demands:

Ability to sit and work at a computer for long periods.

Ability to type and utilize office phone and other office equipment.

Position Status, Expected Hours:

Full Time, 40 hours per week Monday through Friday, 8:00 am to 5:00 pm

Pay is depending on experience / Hourly

Required Education & Experience:

Associate’s degree or equivalent experience in a related field

Proficiency with Microsoft Office

2 years of working experience in a customer service role

3 years of working experience in accounting and administration

Specialized Staffing Solutions, LLC. is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

If you're ready to join a team that values your enthusiasm, customer-centric mindset, and dedication to excellence, then we want to hear from you!

Apply directly or send your resume to mruizrobles@specializedstaffing.com!