Executive Secretary

Job Summary
We are seeking a highly organized and proactive Executive Secretary to support our executive team. The ideal candidate will possess exceptional clerical skills and a strong ability to manage multiple tasks efficiently. This role requires a blend of administrative expertise, book keeping through QuickBooks, and outstanding customer service skills to ensure smooth operations within the office.

Responsibilities

• Provide comprehensive administrative support to executives, including managing schedules and appointments using Outlook Calendar.
• Daily order entry and billings through Quickbooks.
• Maintain filing systems and ensure that all documents are organized and easily accessible.
• Handle incoming communications, including emails and phone calls, with professionalism and courtesy.
• Assist in project management tasks by tracking deadlines and deliverables.
• Foster positive relationships with clients, vendors, and team members through excellent customer service.
• Perform general office duties such as data entry, document preparation, and office supply management.

Qualifications

• Proven experience as an Executive Secretary or in a similar administrative role.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (especially Outlook) and general computer literacy.
• Excellent typing skills with attention to detail for accurate transcription of documents.
• Experience in QuickBooks is extremely desirable.
• Exceptional communication skills, both written and verbal, with a focus on customer service.
• Ability to work independently as well as collaboratively within a team environment.

If you are a motivated individual who thrives in a fast-paced environment and possesses the necessary skills to excel in this role, we encourage you to apply for the position of Executive Secretary.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative Assistant: 5 years (Required)
• QuickBooks: 1 year (Required)
• Customer service: 1 year (Required)

Ability to Commute:

• Erlanger, KY 41018 (Required)

Ability to Relocate:

• Erlanger, KY 41018: Relocate before starting work (Preferred)

Work Location: In person

Salary : $45,000 - $50,000