What are the responsibilities and job description for the Regional Accounts Receivable Specialist position at Spectra Contract Flooring, A Diverzify Company?
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Job Type
Full-time
Description
A few things about us…
Welcome to our company! We're the largest and most respected commercial flooring installation service company in the industry, with 52 locations across the US and a team of nearly 2,100. Our innovative vision and partnerships with top companies set us apart. Working here means joining a fun and hardworking team, with competitive pay, flexible schedules, and great benefits (medical, telemedical, mental health, prescriptions, HSA/FSA, Life & AD&D, vision and dental benefits, and 401k.). Come join us and be a part of something amazing!
So now that you know about us, here's the job…
The Accounts Receivable Specialist is responsible for managing and maintaining Diverzify's accounts receivable processes. This role involves engaging with customers to ensure timely payment of outstanding invoices, running detailed financial reports, and maintaining accurate records of customer interactions. The ideal candidate will have a solid foundation in accounts receivable practices, excellent organizational and communication skills, and a proactive approach to problem-solving.
Requirements
Job Responsibilities
Customer Collections
We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
Job Type
Full-time
Description
A few things about us…
Welcome to our company! We're the largest and most respected commercial flooring installation service company in the industry, with 52 locations across the US and a team of nearly 2,100. Our innovative vision and partnerships with top companies set us apart. Working here means joining a fun and hardworking team, with competitive pay, flexible schedules, and great benefits (medical, telemedical, mental health, prescriptions, HSA/FSA, Life & AD&D, vision and dental benefits, and 401k.). Come join us and be a part of something amazing!
So now that you know about us, here's the job…
The Accounts Receivable Specialist is responsible for managing and maintaining Diverzify's accounts receivable processes. This role involves engaging with customers to ensure timely payment of outstanding invoices, running detailed financial reports, and maintaining accurate records of customer interactions. The ideal candidate will have a solid foundation in accounts receivable practices, excellent organizational and communication skills, and a proactive approach to problem-solving.
Requirements
Job Responsibilities
Customer Collections
- Proactively call and email General Contractors and End Users regarding past-due receivables to secure payment and resolve disputes.
- Escalate unresolved issues to the appropriate internal stakeholders.
- Run and review aging reports to monitor outstanding balances.
- Prepare and distribute customer statements as needed.
- Accurately log all interactions with customers in the company's system to maintain detailed records.
- Build and maintain strong relationships with customers to ensure a positive payment experience.
- Collaborate with internal account teams to address customer concerns and improve processes.
- Utilize basic accounts receivable knowledge to manage daily tasks and troubleshoot issues.
- Specialized Billing Tasks:
- Handle construction billing processes, including AIA, Textura/Procore, Lien waivers, and Retainage if applicable.
- Ensure the accuracy of all records, including invoices, payments, and customer information.
- Suggest and implement improvements to the accounts receivable process.
- High school diploma or equivalent required.
- Minimum of 2 years of experience in accounts receivable or a similar role.
- Proficiency in Microsoft Excel and other accounting software.
- Strong organizational and time management skills.
- Excellent problem-solving abilities and initiative.
- Outstanding customer service and relationship-building skills.
- Attention to detail and accuracy.
- Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
- Preferred experience with construction billings, including AIA forms, Textura/Procore, Retainage, and Lien processes.
We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
