Administrative Support Assistant

Administrative Support Assistant

Hybrid role - Cambridge, MA, 02139

8 months - up to 37.5 hours/week

This position's starting pay is: $20.00/hr.

Temp support role for someone with a background or interest in scientific education and/or training, and who has skills in creating new workflows, tracking metrics, and managing internship applications for two of our programs; the Summer of Science, a 10-week immersive research experience for college students, and the Postbaccalaureate Internship, a two-year intensive training program for recent college graduates who are interested in pursuing biomedical research careers.

The contractor will work closely with the Internship Program Manager and team head to help implement changes to the Summer of Science and Postbaccalaureate Internship programs, including:

• Developing additional tracking metrics for internship participants

• Utilization of program management software to track budgetary and program management milestones

• Assisting with the recruitment, selection, and orientation of participants

• Providing administrative and logistical support for current programs

• Creating and maintaining databases and/or dashboards to monitor and evaluate the outcomes and impact of the programs

• Conducting research and analysis on best practices and trends in scientific education and training and/or competitive intelligence

• If there is bandwidth, potential opportunities to also assist the Postdoc and CELL (Community Exploration Learning Lab) Program Managers with administrative support for their programs

To be eligible for this role, you must:

• Have demonstrated experience within the past 2 years in program and/or project management and/or a recent graduate with a M.S. degree in a biomedical or related field (major or minor in a biological science) and a strong interest in program and/or project management

• Have a strong interest in scientific education and training, and a desire to learn more about the biomedical research and education landscape

• Have experience or skills in creating new workflows, tracking metrics, and managing internship applications, or a willingness to learn and apply these skills

• Have excellent communication, organization, and problem-solving skills

• Be well versed in Microsoft Office suite programs (Microsoft Project, Teams, Outlook, Word, Excel, PowerPoint, etc) -with significant experience with MS Project preferred

• Be able to work independently and collaboratively, and take initiative and ownership of tasks and projects

• Be able to commit to a 8-month contract position, starting in February/March 2025, for up to 37.5 hours/week

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com

Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.

California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.

LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.