Contract Conformance Specialist II

Job Title: Contract Conformance Specialist II

Location: Houston, TX 77079 (Hybrid)

Duration: 12 Months (Possible Extension)

Description:

• The Contract Conformance Specialist (CCS) is accountable for the day-to-day conformance responsibilities for all executed contractual arrangements of assigned capital and maintenance projects.
• The CCS manages the flow of documentation and communication related to the contractual relationship between Company and Contractor to ensure contractual obligations are met. The CCS facilitates the timely identification, communication and resolution of contractual matters.
• The CCS interacts frequently with third parties as well as in-house departments including legal, project management, construction management, business development, system planning, procurement, contract management, project controls and other functional groups.
• The CCS reports directly to the Area Construction Manager unless directed otherwise by the project director or general manager of projects.
• The CCS has an indirect reporting relationship to the Contract Conformance Regional Lead (CCRL).

Dimensions:

• Assigned projects or programs with a consolidated total of up to $400MM per year.
• Assigned projects or programs each typically up to 4 years duration.
• Assigned projects or programs, including those of elevated complexity.

Desired Qualifications:

• Demonstrated ability to communicate in a clear, concise, and organized manner.
• Demonstrated excellent human relations, influencing, and listening skills to deal effectively with all levels of employees and management.
• Ability to develop collaborative working relationships with other departments to achieve goals. Familiarity with best management practices for contracting.
• Ability to support the negotiation of complex contracting issues.
• Ability to manage multiple tasks and to perform work with a reasonable level of supervision.
• Ability to communicate and interact effectively in a team environment. Excellent organizational skills.
• Excellent technical writing skills.
• Ability to effectively prioritize work in a timely manner.
• Demonstrated ability to proactively and effectively solve problems by using analytical skills to take corrective action before they become crises.
• Demonstrated proficiency working with office computer applications such as Microsoft Office.

Duties and Responsibilities:

• Demonstrate understanding of and compliance with Project Execution contracting strategy.
• Facilitate preparation of contract exhibits, which include scope, specifications, pricing, and special instructions.
• Assist in write technical contract language describing the scope, pricing, and special instructions for each assigned project.
• Coordinate with the contract management group specialist to ensure project specific functional requirements and contractor clarifications & qualifications (when applicable) are incorporate in the final contract documents.
• Support project management in contractor contract negotiations during the contract bidding and formation phases.
• Coordinate project team in its development of a project specific communication plan. Participate and assist with training in regard to contract conformance to team and third-party personnel.
• Review documents submitted by contractors for compliance with contract, and provide notification to contractors of non-compliance and deviations from baselines, with concurrence of team and project manager.
• Maintain contractor correspondence and documentation logs. Prepare and transmit in a timely fashion company generated correspondence, with concurrence of project team functional lead, construction manager and project manager.
• Manage change order process, which includes managing change order log, generating change directives, reviewing contractor requested changes, and preparing approved change orders.
• Prepare meeting agenda, participate in person at, and take & distribute meeting notes for, all contract-related meetings between company and contractor.
• Establish and implement project contract document control and retention system in compliance with company procedures. Review contractor submitted invoices for compliance with the requirements; distribute for review and approval by the appropriate personnel; and monitor through payment to the contractor.
• Coordinate with project team, CCRL, contract conformance manager and legal lead, as required, in resolution of contractual issues as they arise. Request, monitor and track service request orders (SRO) for project outside services providers throughout the project duration.
• Coordinate contract close-out with project team to ensure strict compliance with the related contracts. Close out project contract files and submit for retention in compliance with Company procedures.
• Prepare for and assist company and external compliance audits. Ongoing communication with the CCRL regarding project 's contractual requirements, practices and issues, including providing weekly status updates on the CCS Flash Report.

Basic/Minimum Qualifications:

• Bachelor’s degree in an engineering, construction, legal, technical or business discipline with a minimum of 4 years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry; or Associates degree with a minimum 4-7 years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry.
• Specific knowledge and experience in contracting process and issues related to energy industry construction projects.
• Fundamental understanding of intent, context purpose and utilization of all documents typically included in or required by a contract.

Work Conditions:

The CCSs primary location will be a company field office within their assigned project. The position requires frequent travel, approximately 35% of the time, primarily within the assigned region.

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com

Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.

California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.

LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.