Onboarding Specialist

Title: Employee Experience Coordinator / Employee Onboarding Specialist

Duration: 6 months

Location: Redmond, Washington (Hybrid - 2 days on campus and 3 days remote).

Shift: Sunday - Thursday, 8am - 5pm

Pay Rate: $29.62/hourly.

Job Description:

We are seeking a detail-oriented and proactive Onboarding Coordinator to support the onboarding process for supplier staff at our Microsoft campus. This role will be responsible for ensuring that all new suppliers are properly onboarded, receive the appropriate access to buildings on campus, and are compliant with both Microsoft and Company systems. The Onboarding Coordinator will ensure the seamless entry of data into these systems, maintaining compliance with established procedures and guidelines.

Key Responsibilities:

1. Onboarding Coordination:

• Manage the end-to-end onboarding process for supplier staff supporting Microsoft, including scheduling orientation sessions and coordinating the required documentation.
• Ensure all onboarding requests, including documentation and access approvals, are processed within a 24-hour turnaround time.
• Work closely with the People team, and relevant teams to ensure smooth transition for new supplier employees onto the campus.

2. Access Management:

• Ensure supplier staff are granted the necessary building access and security clearance in compliance with Microsoft’s campus access protocols.
• Coordinate with Vendor management teams and ensure all access permissions are processed and updated as required.

3. System Data Entry & Compliance:

• Input and update employee information into Microsoft and Company systems, ensuring accuracy and compliance with company policies and regulatory requirements.
• Monitor and enforce compliance with all relevant data privacy and security standards when handling sensitive information.
• Assist in troubleshooting and resolving issues related to system access, account setup, and data entry discrepancies.

4. Collaboration with Stakeholders:

• Work closely with Microsoft’s internal teams, external partners, and facilities management to ensure that all supplier staff are properly integrated into campus systems.
• Liaise with compliance teams to ensure that all processes follow Microsoft’s legal and regulatory requirements.

5. Reporting & Documentation:

• Maintain and update records of onboarding activities and access permissions, providing reports to compliance and management teams as needed.
• Assist in audits and ensure all onboarding documentation is properly archived and easily accessible for compliance reviews.

6. Problem Resolution:

• Act as a point of contact for any access-related issues or discrepancies and coordinate with relevant teams to resolve them promptly.
• Ensure that any onboarding or access-related problems are handled in a timely manner with minimal disruption to the onboarding process.

7. Continuous Improvement:

• Participate in process improvement initiatives related to onboarding procedures and compliance.
• Stay informed on changes to compliance regulations, systems updates, and company policies to ensure ongoing best practices.

Experience:

• A high school diploma (or equivalent) and a minimum of 2 years' experience in onboarding, HR coordination, or facilities management, with preference given to candidates with experience in corporate or technology environments
• Ability to navigate ambiguity: Demonstrated experience in effectively managing and thriving in dynamic, evolving environments with unclear or changing requirements.

Skills:

• Strong understanding of compliance, security, and access management protocols.
• Familiarity with data entry and system management practices, with a focus on accuracy and attention to detail.
• Proficiency in Microsoft Office Suite and other relevant systems.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities.
• Strong communication skills and the ability to work collaboratively with cross-functional teams.
• A proactive approach to problem-solving and troubleshooting.

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com

Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.

California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.

LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.