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Customer Service Associate

Spectrum Optical LLC
Morgantown, WV Full Time
POSTED ON 4/12/2025
AVAILABLE BEFORE 5/11/2025

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Category

Healthcare

Position

Call Center Representative

Description

A Customer Service Associate interacts with patients and Doctors on a daily basis. They answer phone calls, schedule appointments, maintain patient records, and greet patients. This person is also responsible for regular office duties, which may include light cleaning, organization, and maintenance of office equipment.

Upon the completion of an initial 90-day probationary period, the employee would become eligible for :

  • Free and / or discounted eyewear and vision exams
  • Free scrubs
  • PTO and sick time
  • Health insurance (match up to 50%)
  • Simple IRA retirement (match up to 3%)

Position Requirements

CUSTOMER SERVICE ASSOCIATE DUTIES & RESPONSIBILITIES :

  • Greet and assist all patients initially as they enter the clinic.
  • Copy all supporting documents needed for billing insurances (i.e. ID and insurance cards) and verify information in patients' charts.
  • Confirm patient information that may have already been obtained.
  • Direct patient flow through the office.
  • Dispense contact lenses and various ophthalmic materials to patients.
  • Help guide patients to dispensary and prepare them to be seen.
  • Communicate with Opticians and Technicians when a patient is ready for assistance.
  • Reconcile all monies and credit card receipts daily.
  • Ensure that all clinic procedures comply with HIPAA rules and regulations.
  • Calculate patient charges and collect payments at checkout.
  • Answer phone calls and route busy phone traffic.
  • Verify patient insurance eligibility and calculate patient responsibility.
  • Ensure that all authorizations have been obtained accurately and entered into the system.
  • Schedule and confirm appointments.
  • Provide basic information and actively engage in patient communications.
  • Additional duties may be assigned at Management's discretion.
  • Must be able to lift and carry up to 40 pounds.

    Must be able to remain in a stationary position at least 50% of the time.

    Must be able to move around inside the office to access file cabinets, office machinery, supplies, etc. Occasionally, travel between two adjacent buildings will be required.

    Must be able to operate a computer and other office productivity machinery, such as a fax machine, copier, scanner, printer, calculator, and / or phone.

    Must be able to communicate effectively and efficiently with coworkers, Supervisors, and patients via digital, verbal, and written mediums.

    Occasional weekend and evening shifts may be required.

    Location

    Morgantown

    Full-Time / Part-Time

    Full-Time

    Benefits

    This position is currently accepting applications.

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    Job openings at Spectrum Optical LLC

    Spectrum Optical LLC
    Hired Organization Address Morgantown, WV Full Time
    EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for e...

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