Demo

Executive Assistant

Spectruss - A Digital Marketing Company - Chattanooga, TN
Chattanooga, TN Full Time
POSTED ON 1/10/2025
AVAILABLE BEFORE 5/6/2025

Job Title: Executive Assistant with Office Management Responsibilities


Job Description:

We are seeking a highly organized, self-sufficient, and proactive Executive Assistant with Office Management responsibilities to support our executive team and ensure seamless day-to-day operations in our office. This role requires a detail-oriented professional who can manage diverse tasks independently and adapt quickly to new challenges, from managing executive schedules to overseeing office administration. The ideal candidate will be a quick learner with excellent communication skills, a high degree of professionalism, and a proactive approach to problem-solving.



Key Responsibilities:
Executive Support
  • Manage and coordinate executive calendars, schedule meetings, and handle appointment requests.
  • Screen calls, emails, and other communications, responding on behalf of the executives when appropriate.
  • Prepare agendas, presentations, and reports for meetings. Take detailed minutes, follow up on action items, and distribute summaries as needed.
  • Assist in various projects by conducting research, compiling data, preparing reports, and managing project timelines.
  • Monitor the executive’s workload and help prioritize tasks to ensure deadlines are met.
  • Handle sensitive information with the utmost confidentiality and professionalism.
Office Management
  • Order and maintain office supplies and manage inventory to ensure the office is well-equipped.
  • Oversee daily office operations, including ordering supplies, managing office equipment, and coordinating maintenance requests.
  • Organize and execute office events, meetings, and team-building activities, ensuring all logistical details align with company goals and preferences.
  • Greet visitors and clients warmly, direct them to the appropriate person or office, and ensure a positive first impression.
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Serve as the main point of contact for vendors, service providers, and building management.
Qualifications:
  • Experience: Some experience as an executive assistant, office manager, or similar.
  • Skills: Proficient in Google Workspace and project management tools; excellent written and verbal communication skills.
  • Abilities: Exceptional organizational skills, high attention to detail, and the ability to multitask.
  • Personal Qualities: Strong interpersonal skills, proactive, resourceful, and able to work independently with minimal supervision.


Pay:

Full Time. Starting between $45,000 - $55,000 depending on experience.

Salary : $45,000 - $55,000

If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution. Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right. Surveys & Data Sets

What is the career path for a Executive Assistant?

Sign up to receive alerts about other jobs on the Executive Assistant career path by checking the boxes next to the positions that interest you.
Income Estimation: 
$75,086 - $98,695
Income Estimation: 
$83,024 - $108,206
Income Estimation: 
$75,086 - $98,695
Income Estimation: 
$83,024 - $108,206
Income Estimation: 
$104,454 - $145,059
Income Estimation: 
$109,950 - $156,913
Income Estimation: 
$83,024 - $108,206
Income Estimation: 
$104,454 - $145,059
Income Estimation: 
$67,221 - $87,895
Income Estimation: 
$75,086 - $98,695
View Core, Job Family, and Industry Job Skills and Competency Data for more than 15,000 Job Titles Skills Library

Job openings at Spectruss - A Digital Marketing Company - Chattanooga, TN

Spectruss - A Digital Marketing Company - Chattanooga, TN
Hired Organization Address Chattanooga, TN Full Time
Job Title : Executive Assistant with Office Management Responsibilities Job Description : We are seeking a highly organi...

Not the job you're looking for? Here are some other Executive Assistant jobs in the Chattanooga, TN area that may be a better fit.

Executive Assistant

One Heart Family of Companies, Sparta, TN

Executive Assistant

VirtualVocations, Chattanooga, TN

AI Assistant is available now!

Feel free to start your new journey!