What are the responsibilities and job description for the Assistant Controller and Director of Financial Reporting position at Spelman College?
Position Summary
The Assistant Controller and Director of Financial Reporting will be responsible for preparing all of the College’s various internal and external financial statements, appropriate analysis of changes and trends and footnote disclosures in accordance with generally accepted accounting principles. This includes acting as a key source of financial reporting expertise and knowledge pertaining to the College’s consolidation methods.
This position is also responsible for research and analysis as it pertains to reviewing, analyzing, concluding and documenting the accounting treatment for non-routine transactions. This position will also oversee the staff maintaining general ledger accounts and the opening and closing of general ledger periods on a monthly and annual basis.
This position is also responsible for research and analysis as it pertains to reviewing, analyzing, concluding and documenting the accounting treatment for non-routine transactions. This position will also oversee the staff maintaining general ledger accounts and the opening and closing of general ledger periods on a monthly and annual basis.
Essential Duties and Responsibilities
Manage the preparation and distribution of the monthly, quarterly, and annual consolidated internal and external financial statements (balance sheet, statement of operations, statement of cash flows, statement of changes in capitalization) as well as those of the College’s subsidiaries, ensuring their accuracy and conformity with generally accepted accounting principles (GAAP).
Manage preparation of the quarterly and annual consolidated financial statements and footnote disclosures ensuring inclusion of all relevant and necessary disclosures, non-routine transactions, subsequent events, etc. completely, accurately, and on-time. Ensure that adequate supporting documentation is obtained.
Prepare financial statements and monthly budget allocations, and comparison of actual revenues and expenditures to budget projections, including explanations of budget variances.
Acts in conjunction with the Controller, and/or as a liaison to Investment Operations and Institutional Advancement to record gifts and administer insurance contracts.
Collaborate with other employees within Business and Financial Affairs and other departments to obtain necessary information to prepare the College’s consolidated financial statement disclosures. Maintain a footnote support binder and tie in all numbers and other relevant information to supporting documentation. Ensure financial statements and footnotes are reviewed by Vice President for Business and Financial Affairs and Treasurer and obtain internal certifications of the review.
Maintain details of related party transactions and non-GAAP amounts.
Prepare the annual financial statements for the College’s two (2) 403b plans completely, accurately and on-time ensuring DOL deadlines are met.
Collaborate with other College employees as appropriate, to obtain necessary information to update benefit plan footnote disclosures.
Analyze and ensure the accuracy and adequacy of all accounting estimates including but not limited to allowance for doubtful accounts, depreciation, and asset retirement obligation. Evaluate and document key determinants / assumptions used to derive these estimates.
Coordinate the gathering of auditor-requested workpapers, supporting analyses, and supporting documentation pertaining to the consolidated financial statements and footnote disclosures.
Manage the annual external audit process and various other audits to include 403(b), single audit, grantor and insurance audits.
Ensure compliance with all SEC, FASB, and eventual IFRS rules and regulations.
Prepare reports required by regulatory agencies. Implement cash draw down procedures for federal, state, and private grants in accordance with published regulations. This includes timely preparation and filing of federal SF 425 reports and preparation of property reports;
Perform analyses of various balance sheet and other general ledger accounts to ensure that account balances are recorded at proper amounts. Notes where corrections are needed, and makes corrections on a timely basis;
Record monthly activities of College’s various investment managers;
Analyze general ledger to determine funding requirements of various construction and other projects, for review by CFO and Sr Vice President for Business and Financial Affairs, Treasurer.
Required Qualifications
Bachelor’s degree in Accounting with eight plus years of related and progressive financial managerial experience is required.
This position requires comprehensive knowledge of financial accounting and reporting for private colleges. The work calls for strong management abilities and outstanding interpersonal skills to work with a diverse group of people, organizations, etc. Excellent analytical skills, problem solving abilities, and strategic thinking are essential.
Excellent oral communication skills are required when presenting information and responding to questions from students, parents, employees, and the general public in one-on-one or group situations. Incumbent must be able to write business correspondence and procedure manuals plus compose memos, letters, and emails. Also, must be able to read, analyze, and interpret documents such as financial statements/documents, governmental regulations, professional journals, and procedural manuals. Good proofreading skills are essential.
Intermediate level computer skills are required using the Microsoft Office Suite (Word, Excel, PowerPoint) and/or WordPerfect. Ability to type memos, business correspondence and prepare such things such as mail merges, flyers, spreadsheets, forms, and use formulas for computations is essential.
This position requires that the incumbent understand the College’s administrative computing system in such a way that productivity and efficiency can be maximized
Preferred Qualifications
Education beyond an undergraduate degree preferred
Certifications, Licenses, Restrictions
CPA is preferred.
Physical Demands
While performing the duties of this job, the employee is regularly required to: walk, talk, and hear. The employee is frequently required to: use of hands for computers and to movie items, and reach with hands and arms. Employee is occasionally required to: stand, stoop or kneel or crouch or crawl, and lift and/or move up to 10 pounds. No special vision requirements beyond regular sight with the ability to adjust focus are necessary for performance of this position.
Shift
Days
% Travel Required
1% - 25%
Full Time/Part Time
Full-time
Work Location/Schedule:
This position is eligible for a hybrid work arrangement.
FLSA
Exempt
Number of Vacancies
1
Anticipated Candidate Start Date
Position End Date
Posting Detail Information
Posting Number
SC0775P
Posting Open Date
04/16/2025
Posting Closing Date
Open Until Filled
No
Special Instructions to Applicants
EEO Statement
Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.
